For Section Leaders

Contacts

• For questions or assistance with issues related to Sections, contact [email protected].
• For questions on Annual Meeting program planning, sessions, and receptions, contact Meeting Services at [email protected].
• For questions on membership or joining a Section, contact Membership at [email protected].

Materials and Resources for Section Leaders

Annual Meeting Planning

• Allocation and Assigned Session Days
• Section Reception Guidelines
• Why You Should Attend the ASA Annual Meeting

Annual Report Templates

Annual reports are used by the Sections Committee to assess the health of a Section, measure the Section’s vitality, and identify processes, programs, or initiatives that could serve as a model for other Sections. In addition, they serve to provide institutional memory, socialize new Section leaders, and promote transparency to Section members.

• Part 1 – This part covers the period of Section activity from September 2024 to August 2025 and a fiscal year from January 2025 to December 2025. This portion of the report will be shared publicly.
• Part 2 – This annual report covers the period of section activity from the previous year (September 2024 to August 2025), plans for the coming year (September 2025 to August 2026), and budget for the next fiscal year (January 2026 to December 2026). This portion of the report will be shared only with the Sections Committee, perhaps other association leaders, and future Section leaders. It is used as a tool for continuity of information and for getting support and assistance from ASA leadership if needed.

Creating a Welcoming and Inclusive Section
Election Information, Guidelines, and Timeline
Membership Count: Current and History
Programming Recipe Book
Sections Manual
Section Membership Overlap Matrix 2024

Payment / Reimbursement / Check Request Form

Requests for reimbursement checks, award checks, or invoice payments may be submitted by any Section member, but the transaction must be approved by both the Section Chair and Secretary/Treasurer before funds are dispensed. Follow these steps to ensure that the process is efficient:

1. Complete the Payment / Reimbursement / Check Request Form: PDF Version or Word Version
2. In an email to [email protected] include the following:
   1. CC the Section Chair and Secretary/Treasurer (The email address requesting or approving the transaction must come from the email address that is on record on a person’s ASA membership profile.)
   2. The completed Payment / Reimbursement / Check Request Form
   3. A copy of the receipt, invoice, or contract (Award checks do not require a receipt or invoice. However, awards $600 and over require the recipient to complete and submit an IRS W-9 form to [email protected].)

3. The Chair and Secretary/Treasurer need to “reply all” to the email with their approval.
4. Once all parties have approved the transaction, payments will be prepared by the payment processing vendor, Bill.com. Payments are processed twice a month and items must be submitted and approved by either the 1^st or 15^th of the month.
5. Payments can be processed as one of the two options below:

1. 1. Physical Check (available only for recipients in the United States): Physical checks are mailed directly to recipients. Please note that the check is sent by Bill.com, the payment processing vendor, so the envelope will say Bill.com, not ASA.
   2. Electronic Transfer (available for domestic and international transactions): Bill.com will send an email invitation asking recipients to create an account on their portal and enter required banking information to complete the transfer.