For Community Leaders

Contacts

• For questions or assistance with issues related to Communities, contact [email protected].
• For questions on Annual Meeting program planning, sessions, and receptions, contact Meeting Services at [email protected].
• For questions on membership or joining a Community, contact Membership at [email protected].

Materials and Resources for Community Leaders

Community Leader Manual

Click here to download the Community Leader Manual.

Annual Report Templates

Annual reports are used to assess the health of a Community, measure the Community’s vitality, and identify processes, programs, or initiatives that could serve as a model for other Communities. In addition, they serve to provide institutional memory, socialize new Community leaders, and promote transparency to Community members.

• Part 1 – This part covers the period of Community activity from September 2024 to August 2025 and a fiscal year from January 2025 to December 2025. This portion of the report will be shared publicly.
• Part 2 – This annual report covers the period of section activity from the previous year (September 2024 to August 2025), plans for the coming year (September 2025 to August 2026), and budget for the next fiscal year (January 2026 to December 2026). This portion of the report will be shared only with staff, perhaps other association leaders, and future Community leaders. It is used as a tool for continuity of information and for getting support and assistance from ASA leadership if needed.

Annual reports are due to [email protected] by November 15.

Election Information

Find election information and timelines for Community leaders and election coordinators here.

Payment / Reimbursement / Check Request Form

Requests for reimbursement checks or invoice payments may be submitted by any member, but the transaction must be approved by two designated Community leaders before funds are dispensed. Follow these steps to ensure that the process is efficient:

1. Complete the Payment / Reimbursement / Check Request Form: PDF Version or Word Version
2. In an email to [email protected] include the following:
   1. CC the two designated Community leaders (The email address requesting or approving the transaction must come from the email address that is on record on a person’s ASA membership profile.)
   2. The completed Payment / Reimbursement / Check Request Form
   3. A copy of the receipt, invoice, or contract

3. The two designated Community leaders need to “reply all” to the email with their approval.
4. Once all parties have approved the transaction, payments will be prepared by the payment processing vendor, Bill.com. Payments are processed twice a month and items must be submitted and approved by either the 1^st or 15^th of the month.
5. Payments can be processed as one of the two options below:

1. 1. Physical Check (available only for recipients in the United States): Physical checks are mailed directly to recipients. Please note that the check is sent by Bill.com, the payment processing vendor, so the envelope will say Bill.com, not ASA.
   2. Electronic Transfer (available for domestic and international transactions): Bill.com will send an email invitation asking recipients to create an account on their portal and enter required banking information to complete the transfer.