The deadline to make a reservation at the Embassy Suites, Marriott, Hyatt Regency, InterContinental, or Le Westin is July 17, 2017. The deadline for Holiday Inn reservations is July 18, 2017. The Annual Meeting Housing Service is now open online. There are seven hotels in the ASA cluster ranging in rates and distance from the Palais des Congrès de Montréal. Click here for a PDF map, a list of hotel amenities, and a mail/fax housing form. Booking a room within the ASA room block is an important way to support the association and ultimately keep overall meeting costs as low as possible. Staying “in the block” is also more convenient and helps keep you connected with the informal activities and networking opportunities that occur at the hotels during the convention. ASA does not work with any third parties or housing bureaus for convention housing so please beware of anyone contacting you and claiming to represent ASA.
If you have special room requirements, please be sure to indicate those needs on your housing form when requesting a reservation. You may also contact Housing Services directly for assistance with accessible rooms.
Shuttle service will operate between the Marriott Chateau and Fairmont hotels and the Palais des congrés de Montréal. A wheelchair/scooter accessible bus will operate during all hours with supplemental bus service during morning hours. The shuttle will operate on a constant loop but please keep in mind that travel time will take longer during rush hour. A uniformed coordinator (look for a yellow vest) will be stationed in each hotel lobby to answer questions. The shuttle will operate on the schedule below.
- August 11, shuttle hours 7:30 a.m. - 8:30 p.m.
- August 12, shuttle hours 7:00 a.m. - 8:30 p.m.
- August 13, shuttle hours 7:00 a.m. - 11:30 p.m.
- August 14, shuttle hours 7:00 a.m. - 8:30 p.m.
- August 15, shuttle hours 7:00 a.m. - 4:30 p.m.
Air Canada is the official airline of the ASA Annual Meeting in Montréal. To receive a discounted fare, please visit the Air Canada website and enter N93Y6WQ1 in the Promotion Code box. Flights must be booked online with the promotion code to be eligible for a discount. Please note that not all fares may qualify for a discount.
Taxi service between Montréal–Trudeau Airport and downtown hotels is a fixed rate of $40 (CAD). Please see a dispatcher outside your arrival area for a taxi. Allow 25 minutes for travel between the airport and the downtown area during normal traffic conditions. Allow up to 45 minutes during rush hour. Information on other transportation options is available on the Montréal–Trudeau access webpage. Within Montrèal, Téo Taxi offers a fleet of electric taxis.
Accessible Transportation. A certain number of adapted taxis are available at Montréal–Trudeau. Please speak to the dispatcher to request one. Taxi service, other than servicing the airport, usually requires one hour notice to transport passengers who use wheelchair/scooters. The Para-Adapté Taxi is the best and contract with individual drivers whom all have different types of vehicles. The telephone number is 514- 277-3344 and email address is firstname.lastname@example.org. Other taxi companies offering accessible service are Taxi Diamond, 514- 273-6331; Taxi Boisjoly, 514-255-2815; Taxi Rosemont, 514-255-131; Taxi Expert, 514-374-7171; Taxi Van Medic, 514-739-9933 or 514-779-7767. Please visit the Access for All web page for more informaton on navigating Montréal.
Travel to Canada
We look forward to welcoming you to the ASA 2017 Annual Meeting in Montréal, Québec, Canada! If you are traveling from outside Canada, it is important to plan early to ensure you have the necessary documentation for entry. It is recommended that all attendees print a copy of the Canada Border Services Agency Letter of Recognition to present to customs upon entry to Canada.
International Travelers to Canada
Please review the Visit Canada page for detailed information about traveling to Canada, including required documentation for entry for people from different countries. If you need to request a letter of invitation, please click here.
U.S. citizens need a valid passport to travel between the U.S. and Canada. If you need to renew your passport or apply for a new one, please plan to do it soon to avoid any last minute difficulties. You can find the necessary information on the U.S. Passports & International Travel web page. You can find additional information about traveling to Canada from the United States.
Under Canada’s immigration law, some people are not permitted in Canada for reasons ranging from criminal convictions to public health concerns. In some cases, initial determination of inadmissibility may be resolved in order to allow you to attend the ASA Annual Meeting. ASA recommends addressing any potential problems with your visit to Canada well in advance of the meeting. Read more about inadmissibility and possible resolutions.
Non-U.S. Citizens Residing in the U.S. Special Participation Provisions
We recognize the current uncertainty faced by non-U.S. citizens residing in the U.S. regarding international travel. As the situation evolves, we urge potential attendees to consult with appropriate advisers on an individual basis about the implications of travel. In addition, many colleges and universities are providing more general expert guidance that might be useful.
ASA wants to ensure that the Annual Meeting is accessible to those presenting authors and panelists affected by the changing immigration policy landscape. We feel the best option is to allow presenting authors and panelists to present their work remotely. ASA does not normally allow remote presentation at the Annual Meeting. This is a special exception given the current situation for people who are listed in the program as presenting authors or panelists. In addition to permitting remote presentation, ASA will bear the cost of hard-wiring meeting rooms for Skype (or similar platforms) should wireless capability be exceeded. Like all participants in the Annual Meeting, remote presenters are required to register. Remote presenters will also be responsible for coordinating with the session presider to ensure that an onsite session participant has a laptop and will facilitate the remote connection.
Should you choose to present remotely, please contact Michelle Randall no later than Friday, July 28. ASA will not verify immigration status, but this provision applies only to non-U.S. citizens currently residing in the United States. If you feel that your unique immigration status is not addressed by the provision above, please contact Michelle Randall.