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Call for Papers Policies

ALL SUBMISSIONS FOR THIS YEAR’S PROGRAM MUST BE MADE VIA THE ONLINE SYSTEM. THE ONLINE SUBMISSION SYSTEM WILL OPEN DECEMBER 7, 2012.

The deadline for submission is Wednesday, January 9, 2013 at 3:00pm EST.

If an author wishes to contact an organizer directly, contact information may be found by logging into the Members only area on the website. Or, contact ASA Membership/Customer Service Staff at (202-383-9005 ext. 389. membership@asanet.org

How to Submit

All submissions for the 2013 program must be made via the online system. The online forms will prompt you through the steps required to submit your paper or discussion proposal.

Paper author should review the submission criteria, participation and program policies, and then prepare the following information and files in order to start the online submission process.

Deadline: The deadline for all submissions is January 9, 2013.

Submission Criteria

All paper submissions must comply with the following criteria.

Original Contribution

Papers must reflect original work or major developments in previously reported work.

Papers are NOT eligible if they have been:

Length and Style

A 15-35 page double-spaced draft/working paper (including footnotes, tables, and bibliographies) that represents a well-thought out idea or topic may be considered by session organizers. Submissions reflect a desire to obtain feedback leading up to and at the Annual Meeting presentation. Lengthier versions are more suitable for subsequent publications than for oral presentations at the Annual Meeting. Organizers have been instructed by the Program Committee not to consider abstracts, letters, email communications, or telephone calls in lieu of draft/working papers.

Abstracts are required (250 words or less).

Please note that “completed papers” can be uploaded to the archival site weeks after the presentations at the Annual Meeting.

Number of Submissions

Authors may submit one or more separate and distinct papers, provided they understand that ASA participation policies prohibit more than one-sole authored presentation and no more than two presentations on the final program.

Authors who have two sole-authored papers accepted must decide which paper will be presented and inform the session organizers promptly.

Authors who receive more than two acceptances must make decisions regarding which two co-authored presentations to confirm.

If authors fail to make these decisions, the ASA Office will drop listings form the program.

Dual Submission

The Program Committee has defined Regular Session Topics broadly in order to discourage multiple submissions of the same paper to different organizers. The following submission policies have been set.

For any one paper, authors are limited to submitting the paper to one Regular Session topic only. For example, an author may submit the same paper to one Regular Session topic and one Session topic, or two Section topics, but not to two Regular Session topics. The online submission system provides submission options reflecting this policy.

Authors choosing to make dual submissions of a paper must identify which topic/organizer has first preference. This give the first priority organizer first right of acceptance during the initial review processes. The second priority organizer cannot make an acceptance decision on a dual submission until the first organizer releases the submission.

Forwarding

At the time of submission, an author may designate whether the submission may be forwarded by the second priority organizer to a roundtable session.

Participation Policies

There are two policies affecting the type if listing and the number of times an individual may be listed on the program.

Program Policies

The program policies listed below apply to all organizers, authors, panelists, presiders, discussants, and other session participants.

Open Submissions. The ASA meetings have an open submission policy. As always, organizers are expected to select for the program the best papers submitted to them. It is against ASA and Program Committee policy for organizers to recruit presenters selectively or to impose their own pre-planned themes on sessions.

Diversity. Much of the vitality of the ASA flows from its diverse membership. With this in mind, it is the policy of the ASA to include people of color, women, sociologists from small institutions or who work in government, business, and other applied settings, and international scholars in all of its programmatic activities and in the business of the Association.

Membership. All sociologists and students of sociology who are listed on the Program as participants are encouraged to hold membership in ASA. All person listed as “Session Organizer,” must be members of the ASA.

Preregistration. All participants on the Annual Meeting program must pre-register for the meeting by May 15, 2013.

A “participant” is anyone who is listed as a paper author or co-author or who serves as presider, discussant, panelist, critic, workshop leader, discussion leader, table presider, or any other type of presenter or coordinator on any program session. Only one registration and fee payment is required from a participant. Participant pre-registration fees are non-refundable.

Sociologists who are not members of ASA must register as the Non-member rate. Special non-member rates are available for scholars outside the United States and persons from other disciplines. Please see the expense estimate for fee information (<<LINK TO EXPENSE ESTIMATE>>??)

Exemption from participant pre-registration is permitted to the following two cases.

Audio-Visual Support

The quality of any given material depends in part on how well the material itself is communicated. The Program Committee encourages all paper presenters to increase audience interest and participation by making creative use of visual aids.