Online meeting registration is now open; you may register online via a secure server, or download the full registration form to sign up for the 2005 Annual Meeting and the various services, special events and conferences, seminars, courses, conferences, and tours. You are also welcome to use the full registration form printed in this issue of Footnotes.
Program Participants. Please note that the deadline for registration by program participants is June 15.
Reminder: Access to all ASA services is restricted to meeting registrants. Badges are required for entry to the ASA Exhibits, Employment Service, and Child Care Service. Attendance at events that require fee payment (e.g., Seminars, Courses, Chairs Conference, Director of Graduate Studies Series, TEF Just Desserts, MFP Benefit, Tours) is restricted to those who have registered for the meeting.
Confirmations. Registration confirmations will be mailed on a weekly basis until preregistration closes on July 13. Those who register online will receive an email confirmation.
Preregistration Pickup. Attendees who preregister before July 13 may pick up badges, program packets, and special tickets at the Preregistration counter at the Philadelphia Marriott. Please see registration service hours below.
On-site Registration. Those who miss the July 13 preregistration deadline should bring their registration form and payment with them to the On-site Registration area at the Philadelphia Marriott.
Registration Service Hours in Philadelphia:
Friday, August 12 1:30-7:00 pm
Saturday, August 13 8:00 am-5:30 pm
Sunday, August 14 8:00 am-5:30 pm
Monday, August 15 8:00 am-5:30 pm
Tuesday, August 16 8:00 am-1:00 pm
Accessibility Resources and Services
The ASA offers several services and oversight arrangements to facilitate attendance at the Annual Meeting.
Comfort Zone. Attendees coping with illness, meeting fatigue, or stress may use the small room set aside by ASA at the Marriott as a “safe haven” to escape briefly from the noise and bustle of meeting activities.
Sessions. ASA will make arrangements for sign-language interpreters, sighted guides, and other communication avenues for meeting registrants. Please use the “Accessibility Services” portion of the registration form to identify the service that you need. Meeting Services staff will contact you to discuss needs and possible arrangements.
Other Services. If you have a physical disability and need special services, equipment, or accommodations, please fill out the Accessibility Services portion of the registration form or call ASA Meeting Services (202-383-9005, x309) to arrange in advance for the necessary services.
ASA continues its long tradition of providing an on-site program of activities for children of Annual Meeting registrants. Arrangements have again been made with KiddieCorp to offer a full child care program from 8:00 am to 6:30 pm on August 13-16 for children between the ages of 6 months to 12 years.
Families intending to use the ASA Child Care Service must preregister before July 13. The non-refundable preregistration deposit is $50 per child. The deposit will be applied toward the on-site daily usage fees, which are $50 full-day and $30 half-day for preregistrants. Members may use the full registration form printed in this issue or preregister online via the ASA website. For more information about the service, please check the Annual Meeting homepage.
Scholarships. Several financial assistance scholarships are available to provide reduced daily usage fees for children of unemployed or low-income members/students. To apply for a scholarship, write a letter identifying your membership status and requesting a child care scholarship and attach the letter to your registration form or sent it to ASA Meeting Services, 1307 New York Avenue NW, Suite 700, Washington, DC 20005; (202) 638-0882 fax; email@example.com. Be sure to fill out the Child Care Registration portion of the form, provide daily usage estimates, and remit the basic child care preregistration deposit.
Space for Non-Preregistrants. There is no guarantee that non-preregistered families can be accommodated on-site. The service staffing is contracted based on the number and age of preregistered children, and on-site adjustments are limited. Last year it was not possible to accept non-preregistered children into the service. IF there are any openings, fees for children who were not preregistered will be $75 per day per child.
Hotel Accommodations in Philadelphia
The 100th ASA Annual Meeting will be held at the Philadelphia Marriott, the Philadelphia Loews, and the Courtyard by Marriott Downtown on August 13-16, 2005. Full complements of program sessions will be held at all three hotels. ASA Exhibits, Registration, Bookstore, and Child Care Service will be located at the Philadelphia Marriott; the Employment Service will be at the Loews.
Several sister associations are also headquartered at these hotels. Sociologists for Women in Society (SWS) activities are at the Courtyard on August 13-16; the joint meetings of the Society for Applied Sociology (SAS) and the Sociological Practice Association (SPA)—soon to be known as the Association for Applied and Clinical Sociology (AACS)—will be held at the Philadelphia Marriott on August 16-17.
Staying within the Block. Booking a room in the ASA room blocks is an important way to support the Association and help keep meeting costs as low as possible. Staying “within the block” is also more convenient and helps you stay connected with the informal activities and networking opportunities during the meeting.
Room Rates. The rates quoted below do not include occupancy and sales taxes.
Making a Reservation. Reservations may be made online via the ASA website. To send a reservation request via fax or mail, use the Attendee Reservation Form in the center of this supplement.
Reservation Deadline: July 22, 2005. You are encouraged to make your reservation as soon as possible. Rooms at the ASA rates are available on a first-come, first-served basis. If a room block sells out before the deadline, no further reservations can be accepted. Please note that reservations must be guaranteed by a major credit card.
Cancellation: Hotels will not refund guarantees/deposits unless cancellation is received at least 72 hours prior to arrival.
Accessibility Needs: When making a hotel reservation, you may request audio, visual, or mobility assistance. If you want the ASA Executive Office to verify that your accessibility request(s) will be honored, please send your equipment request to: ASA Special Housing, 1307 New York Avenue, NW, Suite 700, Washington, DC 20005-4701; fax 202-638-0882; firstname.lastname@example.org.
Arrangements have been made with US Airways and United Airlines to offer discounted fares to Annual Meeting attendees. These offers include an additional 5% discount for booking 30-60 days in advance; see details below.
US Airways offers special rates which allow a 5% discount off US Airways's published round-trip fares of $200 or more in F, C, D, A, B, M, or U class of service, and a 10% discount on the published unrestricted round-trip coach (Y) rates. No advance reservations or ticketing is required, but if you purchase your ticket 60 days or more prior to your departure date, an additional 5% bonus discount can be applied. All itineraries must be e-ticketed; a two-night minimum stay is required. Call US Airways Meeting Network Reservations and refer to Gold File Number 15613437 (or Tour Code GF15613437).
US Airways 1-877-874-7687, Monday through Sunday, 8:00 am to 11:00 pm EDT
Discounts on car rentals are also available in conjunction with reservations made on US Airways. Call Avis, toll-free, at 866-629-6995 and reference AWD K609400.
United Airlines is offering a 5% discount of f the lowest applicable fare, including First Class, or 10% off the mid-week coach fare. By purchasing your ticket at least 30 days in advance of your scheduled travel, you will receive an additional 5% discount. Simply call United and refer to Meeting ID#531IL (five-three-one-eye-ell).
United Airlines 1-800-521-4041, Monday through Sunday, 8:00 am to 10:00 pm EDT
Avis and Budget rental car companies will offer discounts of 10% off the applicable rental rates when reservations are made in conjunction with United Airlines air reservations. Use Avis Worldwide Discount number K019303 or Budget Corporate Discount Number X914201.