Special Events and Services
All meeting registrants are invited to the Welcoming Party on Friday evening, August 13, that marks the opening of the 99th Annual Meeting. This social hour kicks off at 8:30 pm, after the Opening Plenary, and provides opportunities to renew past acquaintances, chat with old friends, and find a newcomer to befriend. New members and first-time meeting attendees are particularly encouraged to come and have fun!
Orientation for First-time Attendees
If this is the first time you have attended an ASA Annual Meeting, please plan to attend an orientation session at 10:30-11:30 am on Saturday, August 14, prior to the mid-day Plenary on the first full day of program sessions. This special orientation hour provides the opportunity to meet Association officers and staff and begin networking with experienced colleagues. Advice from ASA Officers and experienced attendees will help you chart a course through the myriad activities and substantive attractions.
ASA Secretary Arne Kalleberg and Executive Officer Sally T. Hillsman host this orientation. Pointers on navigating the Annual Meeting will be shared in informal roundtable discussion. First-time attendees who pre-registered should look for a reminder ticket in their badge envelopes as soon as they pick up their program packets and come prepared to ask “What makes it work?”
Reception for International Scholars
Scholars from countries outside the U.S. are invited to meet U.S. sociologists interested in international collaboration at a reception for international scholars on Saturday, August 14, at 6:30-7:30 pm. A highlight of this year’s reception will be the opportunity to meet the contingent of international scholars whose attendance is being supported by the Ford Foundation.
Departmental Alumni Night (DAN)
The Departmental Alumni Night (DAN), now in its 31st year, is a social event held after the first full day of sessions, where attendees can connect with friends, colleagues, and foes to reminisce about graduate school days, create new coalitions, and catch up on the latest news. This traditional gathering will begin at 9:30 pm on Saturday, August 14, with conversation sets interspersed by the jazz offerings of sociologist-musicians and their colleagues, including Rob Faulkner, Howie Becker, Don Bennett, and Doug Mitchell.
DAN provides departments with the opportunity to have an alumni gathering without the considerable expense of arranging one. Each graduate department of sociology in the United States and Canada receives an invitation to sponsor a table for alumni and friends. Only a small fee is charged to assist in covering expenses for this affair. Remind your department chair to reserve a table now!
Tables will also be provided for sociologists in business and industry as well as for international scholars and guests. Other groups wishing to participate by sponsoring a table are requested to contact ASA Meeting Services (202-383-9005 x305, email@example.com) before June 30.
Community College Faculty Breakfast
Sociologists teaching in community colleges are invited to a special bagel breakfast at 7:00 am on Sunday, August 15. Mark your calendar for this early-bird event so that you can meet with other colleagues teaching at community colleges.
All meeting attendees are invited to attend the Honorary Reception at 6:30 pm, Sunday, August 15, to express appreciation, congratulations, and best wishes to President Burawoy and the major 2004 ASA award recipients on this festive occasion.
Since 1984, social science departments and regional societies have joined the American Sociological Association in co-sponsoring the annual Honorary Reception that follows the Presidential Address. Donors and sponsors of this year’s reception will be announced in the Final Program. If your department or institution would like to sponsor this event, please contact the ASA Executive Office (202-383-9005, x315; firstname.lastname@example.org) by June 15 to request a pledge form.
A Teaching Enhancement Fund Benefit
Looking to escape the pressures of presenting papers, searching book displays, and participating in committee meetings? Come and relax with friends at this benefit event for the Teaching Enhancement Fund (TEF), “Just Desserts.” As the name implies, you should bring your sweet tooth along to enjoy special desserts, good coffee, stimulating conversation, and smile that all of this pleasure goes to a good cause.
Sunday, August 15, 2004, 9:30-11:00 pm
$25—donor, $50—sponsor; $100—benefactor
Admission is by ticket only. A major portion of each ticket price will go toward supporting the Teaching Enhancement Fund, a small grants program designed to support teaching-related projects that have long lasting and transferable impact. Please purchase your tickets in advance when you preregister online for the meeting, or use the registration form in this newsletter to sign up for your “Just Desserts.”
MFP Benefit Reception
Set aside time during the busy weekend to join good friends and supporters of the ASA’s Minority Fellowship Program (MFP). Plan to relax after dinner, nibble a sweet or two, and meet current Fellows and MFP alumni. Please attend this special event and reaffirm your commitment to the MFP Program.
Monday, August 16, 2004, 9:30-11:00 pm
$25—donor; $50—sponsor; $100—benefactor
Admission is by ticket only. A portion of each ticket price will go to the Minority Fellowship Program, which supports predoctoral training for students of color. Please purchase your tickets when you preregister online for the meeting, or use the registration form in the middle of this newsletter to specify your contribution level and reserve your MFP Benefit ticket.
n addition to sponsoring substantive program sessions, ASA Sections often host receptions for their section members during the Annual Meeting. These informal social events are primarily held in the evenings on the first and third days of the meeting, and all members of a sponsoring section are welcome to attend. Sometimes several sections will co-host a joint reception, which doubles or triples the fun! Look for the following Section receptions during the Annual Meeting in San Francisco.
Saturday, August 14:
Aging and the Life Course
Alcohol, Drugs and Tobacco
Sociology of Culture with Economic Sociology
History of Sociology
Labor and Labor Movements with Marxist Sociology and Race, Gender, and Class
Sociology of Mental Health
Sex and Gender with Racial & Ethnic Minorities
Sunday, August 15:
Monday, August 16:
Animals and Society
Communication and Information Technology
Comparative and Historical Sociology with Theory
Collective Behavior and Social Movements with Political Economy of the World System and Sociology of Emotions
Sociology of Education
Environment and Technology
Sociology of the Family with Sociology of Population
International Migration with Sociology of Religion
Organizations, Occupations, and Work
Online meeting registration is now open; you may register online via a secure server, or download the full registration form to sign up for the 2004 Annual Meeting and the various services, special events and conferences, seminars, courses, conferences, and tours. You are also welcome to use the full registration form printed in this issue of Footnotes.
Program Participants. Program Participants. Please note that the deadline for registration by program participants is May 31.
Reminder: Access to all ASA services is restricted to meeting registrants. Badges are required for entry to the ASA Exhibits, Employment Service, and Child Care Service. Attendance at events that require fee payment (e.g., Seminars, Courses, Chairs Conference, Director of Graduate Studies Series, TEF Just Desserts, MFP Benefit, Tours) is restricted to those who have registered for the meeting.
Confirmations. Registration confirmations will be mailed on a weekly basis until preregistration closes on July 19. Those who register online will receive an email confirmation.
Preregistration Pickup. ttendees who preregister before July 19 may pick up badges, program packets, and special tickets at the Preregistration counter at the Hilton San Francisco. Please see registration service hours below.
On-site Registration. Those who miss the July 19 preregistration deadline should bring their registration form and payment with them to the On-site Registration area at the Hilton San Francisco.
Registration Service Hours in Atlanta:
Friday, August 13 1:30-7:00 pm
Saturday, August 14 8:00 am-5:30 pm
Sunday, August 15 8:00 am-5:30 pm
Monday, August 16 8:00 am-5:30 pm
Tuesday, August 17 8:00 am-1:00 pm
Accessibility Resources and Services
The ASA offers several services and oversight arrangements to facilitate attendance at the Annual Meeting.
Comfort Zone. Attendees coping with illness, meeting fatigue, or stress may use the small room set aside by ASA at the Hilton as a “safe haven” to escape briefly from the noise and bustle of meeting activities.
Sessions. ASA will make arrangements for sign-language interpreters, sighted guides, and other communication avenues for meeting registrants. Please use the “Accessibility Services” portion of the registration form to identify the service that you need. Meeting Services staff will contact you to discuss needs and possible arrangements.
Other Services. If you have a physical disability and need special services, equipment, or accommodations, please fill out the Accessibility Services portion of the registration form or call ASA Meeting Services (202-383-9005, x309) to arrange in advance for the necessary services.
ASA continues its long tradition of providing an on-site program of activities for children of Annual Meeting registrants. Arrangements have again been made with KiddieCorp to offer a full child care program from 8:00 am to 6:30 pm on August 14-17 for children between the ages of 6 months to 12 years.
Families intending to use the ASA Child Care Service must preregister before July 19. The non-refundable preregistration deposit is $50 per child. The deposit will be applied toward the on-site daily usage fees, which are $50 full-day and $30 half-day for preregistrants. Members may use the full registration form printed in this issue or preregister online via the ASA website. For more information about the service, please check the Annual Meeting homepage.
Scholarships. Several financial assistance scholarships are available to provide reduced daily usage fees for children of unemployed or low-income members/students. To apply for a scholarship, write a letter identifying your membership status and requesting a child care scholarship and attach the letter to your registration form or sent it to ASA Meeting Services, 1307 New York Avenue NW, Suite 700, Washington, DC 20005; (202) 638-0882 fax; email@example.com. Be sure to fill out the Child Care Registration portion of the form, provide daily usage estimates, and remit the basic child care preregistration deposit.
Space for Non-Preregistrants. There is no guarantee that non-preregistered families can be accommodated on-site. The service staffing is contracted based on the number and age of preregistered children, and on-site adjustments are limited. Last year it was not possible to accept non-preregistered children into the service. IF there are any openings, fees for children who were not preregistered will be $75 per day per child.
Hotel Accommodations in San Francisco
he 99th ASA Annual Meeting will be held at the Hilton San Francisco and the Renaissance Parc 55 on August 14-17, 2004. Full complements of program sessions will be held at both hotels. ASA Exhibits, Registration, Bookstore, Child Care Service, and Employment Service will be located at the Hilton.
Two sister associations are also headquartered at these hotels. Sociologists for Women in Society (SWS) activities are at the Parc 55 on August 14-17; the Sociological Practice Association (SPA) is meeting at the Hilton on August 17.
Room blocks for ASA Annual Meeting attendees, including SPA and SWS attendees, have been arranged at both hotels. Rooms at the ASA rates are available to all on a first-come, first-served basis only. Please see the housing form printed in this newsletter for rate information.
Staying within the Block. Booking a room in the ASA room blocks at the Hilton and Parc 55 hotels is an important way to support the Association and help keep meeting costs as low as possible. Staying “within the block” is also more convenient and helps you stay connected with the informal activities and networking opportunities during the meeting. Before making your lodging decision, please look at the housing form to see the incentives offered by the hotels and the ASA to attendees who stay in the official room blocks.
Making a Reservation. Online housing services opened in early May, and an official reservation form is published with this supplement. Simply contact Travel Technology Group (TTG), the official housing and travel management company for the Annual Meeting, in the way most convenient to you. Reservations may be made online via the ASA website or you may call, fax, or email your request to TTG. Do not call the hotels directly; access to the ASA room blocks is available only through the designated housing service.
Reservation Deadline: July 22, 2004. You are encouraged to make your reservation as soon as possible. Rooms at the ASA rates are available on a first-come, first-served basis. If a room block sells out before the deadline, no further reservations can be accepted. Please note that reservations must be guaranteed by a major credit card.
Accessibility Needs: When making a hotel reservation, you may request audio, visual, or mobility assistance. If you want the ASA Executive Office to verify that your accessibility request(s) will be honored, please send a copy of your reservation confirmation with the equipment request noted to: ASA Special Housing, 1307 New York Avenue, NW, Suite 700, Washington, DC 20005-4701; fax 202-638-0882; firstname.lastname@example.org.
Student Housing: Arrangements for a special student discount on a small block of rooms has been made with the Renaissance Parc 55. A limited number of rooms are available in this special block. Valid student IDs will be required at check-in to verify eligibility for student rooms. Please note that roommate arrangements must be worked out privately in advance; neither the ASA nor the housing agency can assign roommates.
Shareboard. A shareboard will soon be accessible on the ASA website to facilitate communication between attendees who would like to locate someone to share a room with during the Annual Meeting.
Arrangements have been made with United Airlines and Delta Air Lines to offer discounted fares to Annual Meeting attendees. These offers include an additional 5% discount for booking 30-60 days in advance; see details below.
United Airlines is offering special meeting fares for all attendees of the 99th ASA Annual Meeting who use the Special Meeting Desk to book their reservations. Book early and take advantage of the promotional fares that give you the greatest savings. Earn a 5% discount of f the lowest applicable fare, including First Class, or 10% off the mid-week coach fare. By purchasing your ticket at least 30 days in advance of your scheduled travel, you will receive an additional 5% discount. Simply call (or have your travel agent call) 1-800-521-4041 and refer to Meeting ID#517SV.
Delta Air Lines offers special rates which allow a 5% discount off Delta’s published round-trip fares within the continental U.S., Hawaii, Alaska, Canada, Mexico, Bermuda, San Juan, Nassau, the U.S. Virgin Islands, and the Caribbean. A 10% discount is offered on Delta’s domestic system for travel to the meeting based on the published unrestricted round-trip coach (Y06) rates. No advance reservations or ticketing is required, but if you purchase your ticket 60 days or more prior to your departure date, an additional 5% bonus discount can be applied. For bookings up to seven days in advance, special round-trip Zone Fares are available for savings on midweek travel to the meeting. There is a two-day minimum stay, but no Saturday stay is required. Call Delta Meeting Network Reservations and refer to File Number 204866A.
In addition, ASA has appointed Travel Technology Group (TTG) as the official air travel coordinator for the 2004 Annual Meeting. TTG provides attendees with airline reservations at the lowest applicable published fare plus the convenience of booking the exclusive meeting discounts online. A nominal service fee will be charged per airline ticket issued.
Whether you book directly or use a travel agent, to secure the best fares for your preferred travel days, call today!
United Airlines 1-800-521-4041
Monday through Sunday, 8:00 am to 10:00 pm EDT
Delta Airlines 1-800-241-6760
Monday through Sunday, 8:00 am to 11:00 pm EDT
TTG Travel Desk 1-800-631-5353
Monday through Friday, 8:00 am to 5:00 pm CDT