Special Events and Services
All meeting registrants are invited to the Welcoming Party on Friday evening, August 15, that marks the opening of the 98th Annual Meeting. This social hour kicks off at 6:30 pm, and provides opportunities to renew past acquaintances, chat with old friends, and find a newcomer to befriend. New members and first-time meeting attendees are particularly encouraged to come and have fun!
Orientation for First-time Attendees
If this is the first time you have attended an ASA Annual Meeting, please plan to attend an orientation session at 10:30-11:30 am on Saturday, August 16, prior to the mid-day Plenary on the first full day of program sessions. This special orientation hour provides the opportunity to meet Association officers and staff and begin networking with experienced colleagues. Advice from ASA Officers and experienced attendees will help you chart a course through the myriad activities and substantive attractions.
ASA Secretary Arne Kalleberg and Executive Officer Sally T. Hillsman host this orientation. Pointers on navigating the Annual Meeting will be shared in informal roundtable discussion. First-time attendees who pre-registered should look for a reminder ticket in their badge envelopes as soon as they pick up their program packets and come prepared to ask “What makes it work?”
Reception for International Scholars
Scholars from countries outside the U.S. are invited to meet U.S. sociologists interested in international collaboration at a reception for international scholars on Saturday, August 16, at 6:30-7:30 p.m. A highlight of this year’s reception will be a special moment of recognition for Professor Saad Eddin Ibrahim, Egyptian-American sociologist and renowned social activist, for his significant research contributions and exemplary scholarly leadership in the face of harsh political obstacles.
Departmental Alumni Night (DAN)
The 30th annual Departmental Alumni Night (DAN) honors the original concept of founder Otto Larsen—a social event held after the first full day of sessions, where attendees can connect with friends, colleagues, and foes to reminisce about graduate school days, create new coalitions, and catch up on the latest news. This traditional gathering will begin at 9:30 pm on Saturday, August 16, and there is a rumor floating that you may see the ASA President on stage with a band of musical colleagues.
DAN provides departments with the opportunity to have an alumni gathering without the considerable expense of arranging one. Each graduate department of sociology in the United States and Canada receives an invitation to sponsor a table for alumni and friends. Only a small fee is charged to assist in covering expenses for this affair. Remind your department chair to reserve a table now!
Tables will also be provided for sociologists in business and industry as well as for international scholars and guests. Other groups wishing to participate by sponsoring a table are requested to contact ASA Meeting Services before June 30.
Community College Faculty Breakfast
Colleagues teaching in community colleges are invited to a special bagel breakfast at 7:00 am on Sunday, August 17. Mark your calendar for this early-bird event so that you can meet with other sociologists teaching at community colleges.
All meeting attendees are invited to attend the Honorary Reception at 6:30 pm, Sunday, August 17, to express appreciation, congratulations, and best wishes to President Bielby and the major ASA award recipients on this festive occasion.
Since 1984, social science departments and regional societies have joined the American Sociological Association in co-sponsoring the annual Honorary Reception that follows the Presidential Address. Donors and sponsors of this year’s reception will be announced in the Final Program. If your department or institution would like to sponsor this event, please contact the ASA Executive Office (202-383-9005, x315; firstname.lastname@example.org) to request a pledge form.
MFP Benefit Reception
Set aside time during the busy weekend to join good friends and supporters of the ASA’s Minority Fellowship Program (MFP). Plan to relax after dinner, satisfy your sweet tooth, and meet current Fellows and MFP alumni. Please attend this special event and reaffirm your commitment to the MFP Program.
Sunday, August 17, 2003
$25—donor; $50—sponsor; $100—benefactor
Admission is by ticket only. A portion of each ticket price will go to the Minority Fellowship Program, which supports predoctoral training for students of color. Please purchase your tickets when you preregister online for the meeting, or use the registration form in the middle of this newsletter to specify your contribution level and reserve your MFP Benefit ticket.
A Teaching Enhancement Fund Benefit
Looking to escape the pressures of presenting papers, searching book displays, and participating in committee meetings? Come and relax with friends at this benefit event for the Teaching Enhancement Fund (TEF), “Just Desserts.” As the name implies, you should bring your sweet tooth along to enjoy special desserts, good coffee, stimulating conversation, and smile that all of this pleasure goes to a good cause.
Monday, August 18, 2003
$25—donor, $50—sponsor; $100—benefactor
Admission is by ticket only. A major portion of each ticket price will go toward supporting the Teaching Enhancement Fund, a small grants program designed to support teaching-related projects that have long lasting and transferable impact. Please purchase your tickets in advance when you preregister online for the meeting, or use the registration form in this newsletter to sign up for your “Just Desserts.”
In addition to sponsoring substantive program sessions, ASA Sections often host receptions for their section members during the Annual Meeting. These informal social events are primarily held in the evenings on the first and third days of the meeting, and all members of a sponsoring section are welcome to attend. Sometimes several sections will co-host a joint reception, which doubles or triples the fun!
Look for the following Section receptions during the Annual Meeting in Atlanta.
Saturday, August 16: Environment and Technology; Mathematical Sociology; Science, Knowledge, and Technology; Sociology of Mental Health; Sociology of Religion; Sociology of Sex and Gender; Sociology of Sexualities (with the Sociologists’ Gay, Lesbian, Bisexual, and Transgender Caucus); Sociology of the Family
Sunday, August 17: Comparative and Historical Sociology; Joint Section Reception—Collective Behavior and Social Movements, Political Sociology, and Peace, War, and Social Conflict
Monday, August 18: Aging and the Life Course; Animals and Society; Asia and Asian America; International Migration; Joint Reception—Children and Youth, Social Psychology, and Sociology of Emotions; International Migration; Labor and Labor Movements with Political Economy of the World System; Joint Reception—Marxist Sociology, Racial and Ethnic Minorities, and Race, Gender, and Class; Medical Sociology
Tuesday, August 19: Teaching and Learning in Sociology
Activities of Other Groups
The wide-ranging interests of ASA members generate meetings of special interest groups during each year’s Annual Meeting. Space is assigned as available to these groups to hold their meetings and/or sessions in evening time slots when no program sessions or other ASA activities are scheduled. Please refer to the online Searchable Program for details on activities of other groups. Some groups will also have membership information and publications on display in the ASA registration area at the Atlanta Marriott Marquis.
Alpha Kappa Delta
American Journal of Sociology Editorial Board
Carework Network (Ellen Scott)
Christian Sociological Society
Commission on Applied and Clinical Sociology
Consumer, Commodities, and Consumption Group/Network (Daniel Cook)
Harriet Martineau Sociological Society
ISA Research Committee on Disasters
Japan Sociologists Network
Network for Faculty in Small Sociology Departments (Roblyn Rawlins)
North American Chinese Sociologists Association
Sociological Practice Association and Society for Applied Sociology Joint Meeting
Sociologists for Women in Society
Sociologists Without Borders
Sociologists’ AIDS Network
Sociologists’ Lesbian, Gay, Bisexual, and Transgender Caucus
University of Wisconsin-Madison Department of Sociology Alumni
Online meeting registration is now open; you may register online via a secure server, or download the full registration form to sign up for the 2003 Annual Meeting and the various services, special events and conferences, seminars and workshops, and tours. You are also welcome to use the full registration form printed in this issue of Footnotes.
Program Participants. Please note that the deadline for registration by program participants has been extended to June 25.
Reminder: Access to all ASA services is restricted to meeting registrants. Badges are required for entry to the ASA Exhibits, Employment Service, and Child Care Service. Also, attendance at events that require fee payment (e.g., Seminars, Courses, Chairs Conference, Director of Graduate Studies Series, TEF Just Desserts, MFP Benefit, Tours) is restricted to those who have registered for the meeting.
Addition to an Existing Registration. Those who have already paid their general registration fees may add events and services to their existing registrations. Simply check off the appropriate items on the full registration form and remit the appropriate fee payment, or use online registration services to make additions to your registration. A revised confirmation will be mailed showing the update to your registration activities.
Confirmations. Registration confirmations will be mailed on a weekly basis until preregistration closes on July 22.
Preregistration Pickup. Attendees who preregister before July 22 may pick up badges, program packets, and special tickets at the Preregistration counter at the Atlanta Marriott Marquis. Please see registration service hours below.
On-site Registration. Those who miss the July 22 preregistration deadline should bring their registration form and payment with them to the On-site Registration area at the Atlanta Marriott Marquis.
Registration Service Hours in Atlanta:
Friday, August 15 1:30-7:00 pm
Saturday, August 16 8:00 am-5:30 pm
Sunday, August 17 8:00 am-5:30 pm
Monday, August 18 8:00 am-5:30 pm
Tuesday, August 19 8:00 am-1:00 pm
Accessibility Resources and Services
The ASA offers several services and oversight arrangements to facilitate attendance at the Annual Meeting.
Comfort Zone. Attendees coping with illness, meeting fatigue, or stress may use the small room set aside by ASA at each hotel as a “safe haven” to escape briefly from the noise and bustle of meeting activities.
Sessions. ASA will make arrangements for sign-language interpreters, sighted guides, and other communication avenues for meeting registrants. Please use the “Accessibility Services” portion of the registration form to identify the service that you need. Meeting Services staff will contact you to discuss needs and possible arrangements.
Other Services. If you have a physical disability and need special services, equipment, or accommodations, please fill out the Accessibility Services portion of the registration form or call ASA Meeting Services (202-383-9005, x309) to arrange in advance for the necessary services.
ASA continues its long tradition of providing an on-site program of activities for children of Annual Meeting registrants. Arrangements have again been made with KiddieCorp to offer a full child care program from 8:00 am to 6:30 pm on August 16-19 for children between the ages of 6 months to 12 years.
Families intending to use the ASA Child Care Service must preregister before July 22. The non-refundable preregistration deposit is $50 per child. The deposit will be applied toward the on-site daily usage fees, which are $50 full-day and $30 half-day for preregistrants. Members may use the full registration form printed in this issue or preregister online via the ASA website. For more information about the service, please check the Annual Meeting homepage.
Several financial assistance scholarships are available to provide reduced daily usage fees for children of unemployed or low-income members/students. To apply for a scholarship, write a letter identifying your membership status and requesting a child care scholarship and attach the letter to your registration form or sent it to ASA Meeting Services, 1307 New York Avenue NW, Suite 700, Washington, DC 20005; (202) 638-0882 fax; email@example.com. Be sure to fill out the Child Care Registration portion of the form, provide daily usage estimates, and remit the basic child care preregistration deposit.
The 98th ASA Annual Meeting will be held at the Hilton Atlanta and the Atlanta Marriott Marquis on August 16-19, 2003. Full complements of program sessions will be held at both hotels. ASA Exhibits and the Child Care Service will be located at the Hilton Atlanta; ASA Registration, Bookstore, and Employment Service will be situated at the Atlanta Marriott Marquis.
Room blocks for ASA Annual Meeting attendees have been arranged at both hotels. Rooms at the ASA rates are available on a first-come, first-served basis only. Rates are listed on the housing form printed in this newsletter. A small portion of the room rate at the co-headquarters hotels will be rebated to the Association to underwrite cyber café and message center costs.
The reservation deadline for ASA room blocks is July 18, 2003. You are encouraged to make your reservation as soon as possible. Room blocks often fill before the announced deadline. If a room block sells out before the deadline, no further reservations will be accepted.
To make a hotel reservation, contact Travel Technology Group, the official housing and travel management company for the Annual Meeting. Reservations may be made online via the ASA website or you may call, fax, or e-mail your request. Please note reservations must be guaranteed by major credit card or accompanied by a check for one night’s deposit. Please read deposit and cancellation policies carefully.
Accessibility Needs: When making a hotel reservation, you may request audio, visual, or mobility assistance. If you want the ASA Executive Office to verify that your accessibility request(s) will be honored, please send a copy of your reservation confirmation with the equipment request noted to: ASA Special Housing, 1307 New York Avenue, NW, Suite 700, Washington, DC 20005-4701; fax 202-638-0882; firstname.lastname@example.org.
Student Housing: Arrangements for a special student discount on a small block of rooms has been made with the Atlanta Marriott Marquis. A limited number of rooms are available in this special block. Valid student IDs will be required at check-in to verify eligibility for student rooms. Please note that roommate arrangements must be worked out privately in advance; neither the ASA nor the housing agency can assign roommates.
The American Sociological Association has appointed Travel Technology Group (TTG) as the official air travel coordinator for the 2003 Annual Meeting. TTG provides attendees with airline reservations at the lowest applicable published fare plus the convenience of booking the exclusive meeting discounts online. A nominal service fee will be charged per airline ticket issued.
Delta Air Lines offers special rates which allow a 5% discount off Delta’s published round-trip fares within the continental U.S., Hawaii, Alaska, Canada, Mexico, Bermuda, San Juan, Nassau, the U.S. Virgin Islands, and the Caribbean. A 10% discount is offered on Delta’s domestic system for travel to the meeting based on the published unrestricted round-trip coach (Y06) rates. No advance reservations or ticketing is required, but if you purchase your ticket 60 days or more prior to your departure date, an additional 5% bonus discount can be applied. Call Delta Meeting Network Reservations and refer to File Number 197147A.
United Airlines is offering special meeting fares for all attendees of the 98th ASA Annual Meeting who use the Special Meeting Desk to book their reservations. Book early and take advantage of the promotional fares that give you the greatest savings. Earn a 5% discount of f the lowest applicable fare, including First Class, or 10% off the mid-week coach fare. By purchasing your ticket at least 30 days in advance of your scheduled travel, you will receive an additional 5% discount. Simply call (or have your travel agent call) 1-800-521-4041 and refer to Meeting ID#556QO. Mileage Plus members receive full credit for all miles flown to this meeting. Call today!
Delta Airlines 1-800-241-6760
Monday through Sunday, 8:00 am to 11:00 pm EDT
United Airlines 1-800-521-4041
Monday through Sunday, 8:00 am to 10:00 pm EDT
TTG Travel Desk 1-800-631-5353
Monday through Friday, 8:00 am to 5:00 pm CDT