Special Events and Services
Orientation for First-Time Attendees
If this is the first time you have attended an ASA Annual Meeting, please plan to attend an orientation session at 10:30-11:30 am on Friday, August 16, prior to the mid-day Plenary on the first full day of program sessions. This special orientation hour provides the opportunity to meet Association officers and staff and begin networking with experienced colleagues. Advice from ASA Officers and experienced attendees will help you chart a course through the myriad activities and substantive attractions.
ASA Secretary Arne Kalleberg and Executive Officer Sally T. Hillsman host this orientation. Pointers on navigating the Annual Meeting will be shared in informal roundtable discussion. First-time attendees who pre-registered should look for a reminder ticket in their badge envelopes as soon as they pick up their program packets and come prepared to ask “What makes it work?”
All meeting registrants are invited to the Welcoming Party on Thursday evening, August 15, following the special Plenary Session that marks the opening of the 97th Annual Meeting. This social event kicks off around 9:30 pm, at the conclusion of the opening plenary session.
Renew past acquaintances, chat with old friends, and find a newcomer to befriend. New members and first-time meeting attendees are particularly encouraged to come and have fun!
All meeting attendees are invited to attend the Honorary Reception at 6:30 pm, Saturday, August 17, to express appreciation, congratulations, and best wishes to President Reskin and the major ASA award recipients on this festive occasion.
Since 1984, social science departments and regional societies have joined the American Sociological Association in co-sponsoring the annual Honorary Reception that follows the President’s address. Donors and sponsors of this year’s reception will be announced in the Final Program. If your department or institution would like to sponsor this event, please contact the ASA Executive Office (202-383-9005, x332; email@example.com) to request a pledge form.
MFP Benefit Reception
Set aside time during the busy weekend to join good friends and supporters of the ASA? Minority Fellowship Program (MFP). Plan to relax after dinner, satisfy your sweet tooth, and meet current Fellows and MFP alumni. Please attend this special event and reaffirm your commitment to the MFP Program.
Saturday, August 17, 2002
$25—donor; $50—sponsor; $100—benefactor
Admission is by ticket only. A portion of each ticket price will go to the Minority Fellowship Program, which supports predoctoral training for students of color. Please purchase your tickets when you preregister online for the meeting, or use the registration form in the middle of this newsletter to specify your contribution level and reserve your MFP Benefit ticket.
A Teaching Enhancement Fund Benefit
Looking to escape the pressures of presenting papers, searching book displays, and participating in committee meetings? Come and relax with friends at the benefit event for the Teaching Enhancement Fund (TEF), “Just Desserts.” As the name implies, if your energy is flagging, enjoy special desserts, good coffee, stimulating conversation, and smile that all of this pleasure goes to a good cause.
Sunday, August 18, 2001
9:00-11:00 p.m., Hilton Chicago
$25—donor, $50—sponsor; $100-benefactor
Admission is by ticket only. A major portion of each ticket price will go toward supporting the Teaching Enhancement Fund, a small grants program designed to support teaching-related projects that have long lasting and transferable impact. Please purchase your tickets in advance when you preregister for the meeting. Use the registration form in the middle of this newsletter to sign up for your “Just Desserts.”
Community College Faculty Breakfast
Colleagues teaching in community colleges are invited to a special bagel breakfast at 7:00 a.m. on Saturday, August 17. Mark your calendar for this early-bird event so that you can meet with other sociologists teaching at community colleges.
Departmental Alumni Night (DAN)
The 29th annual Departmental Alumni Night (DAN) returns to the original concept of founder Otto Larsen—a social event held after the first full day of sessions, where attendees can connect with friends, colleagues, and foes to reminisce about graduate school days, create new coalitions, and catch up on the latest news. This traditional gathering will begin at 9:30 pm on Friday, August 16, and there is a rumor floating that this year’s event will see a battle of bands led by musicians camouflaged as sociologists.
DAN provides departments with the opportunity to have an alumni gathering without the considerable expense of arranging one. Each graduate department of sociology in the United States and Canada receives an invitation to sponsor a table for alumni and friends. Only a small fee is charged to assist in covering expenses for this affair. It’s just fine to remind your department chair to reserve a table now!
Tables will also be provided for sociologists in business and industry as well as for international scholars and guests. Other groups wishing to participate by sponsoring a table are requested to contact ASA Meeting Services before June 30.
Activities of Other Groups
The wide-ranging interests of ASA members generate meetings of special interest groups during each year’s Annual Meeting. Space is assigned as available to these groups to hold their meetings and/or sessions in evening time slots when no program sessions or other ASA activities are scheduled. Please refer to the online Searchable Program for details of activities of other groups. Some groups will also have membership information and publications on display in the ASA registration area at the Hilton Chicago.
In addition to sponsoring substantive program sessions, ASA Sections often host receptions for their section members during the Annual Meeting. These informal social events are primarily held in the evenings on the first and third days of the meeting, and all members of a sponsoring section are welcome to attend. Sometimes several sections will co-host a joint reception, which doubles or triples the fun!
Look for the following Section receptions during the Annual Meeting in Chicago.
Friday, August 16: Comparative and Historical Sociology; Education; Family; International Migration; Medical Sociology; Organizations, Occupations, and Work; Peace, War, and Social Conflict; Religion; Sociological Practice; Joint Reception—Marxist Sociology with Racial and Ethnic Minorities, and Race, Gender, and Class
Saturday, August 17: Joint Section Reception—Labor and Labor Movements, and Political Economy of the World System
Sunday, August 18: Asia and Asian America, Economic Sociology, Ethnomethodology and Conversation Analysis, History of Sociology, Latino/a Sociology, Mental Health; Methodology, Sex and Gender, Undergraduate Education; Joint Reception—Children and Youth with Collective Behavior and Social Movements, and Sociology of Culture; Joint Reception—Collective Behavior and Social Movements with Political Sociology; Joint Reception—Crime, Law, and Deviance with Sociology of Law; Joint Reception—Social Psychology and Sociology of Emotions
Monday, August 19: Population
Online meeting registration is now open; you may register online via a secure server, or download the full registration form to sign up for the 2002 Annual Meeting and the various services, special events and conferences, seminars and workshops, and tours. You are also welcome to use the full registration form printed in this issue of Footnotes.
Program Participants. Please note that the deadline for registration by program participants has been extended to June 25.
Reminder: Access to all ASA services is restricted to meeting registrants. Badges are required for entry to the ASA Exhibits, Employment Service, and Child Care Service. Also, attendance at events which require fee payment (e.g., Seminars, Mini-courses, Chairs Conference, Director of Graduate Studies Series, TEF Just Desserts, MFP Benefit, Tours) is restricted to those who have registered for the meeting.
Addition to an Existing Registration. Those who have already paid their general registration fees may add events and services to their existing registrations. Simply check off the appropriate items on the full registration form and remit the appropriate fee payment, or use online registration services to make additions to your registration. A revised confirmation will be mailed showing the update to your registration activities.
Confirmations. Registration confirmations will be mailed on a weekly basis until preregistration closes on July 25.
Preregistration Pickup. Attendees who preregister before July 25 may pick up badges, program packets, and special tickets at the Preregistration counter at the Hilton Chicago. Please see registration service hours below.
On Site Registration.Those who miss the July 25 preregistration deadline should bring their registration form and payment with them to the On-site Registration area at the Hilton Chicago.
Registration Service Hours in Chicago:
Thursday, August 15 1:30-7:00 p.m.
Friday, August 16 8:00 a.m.-5:30 p.m.
Saturday, August 17 8:00 a.m.-5:30 p.m.
Sunday, August 18 8:00 a.m.-5:30 p.m.
Monday, August 19 8:00 a.m.-1:00 p.m.
Accessibility Resources and Services
The ASA offers several services and oversight arrangements to facilitate attendance at the Annual Meeting.
Comfort Zone.Attendees coping with illness, meeting fatigue, or stress may use the small room set aside by ASA at both the Hilton hotels as a “safe haven” to escape briefly from the noise and bustle of meeting activities.
Sessions. ASA will make arrangements for sign-language interpreters, sighted guides, and other communication avenues for meeting registrants. Please use the “Accessibility Services” portion of the registration form to identify the service that you need. Meeting Services staff will contact you to discuss needs and possible arrangements.
Other Services. If you have a physical disability and need special services, equipment, or accommodations, please fill out the Accessibility Services portion of the registration form or call ASA Meeting Services (202-383-9005, x305) to arrange in advance for the necessary services.
ASA continues its long tradition of providing an innovative program of activities for children of Annual Meeting registrants. Arrangements have again been made with KiddieCorp to offer a full child care program from 8:00 am to 6:30 pm on August 16-19 for children between the ages of 6 months to 12 years.
Families intending to use the ASA Child Care Service muster preregister before July 25. The non-refundable preregistation deposit is $50 per child. The deposit will be applied toward the on-site daily usage fees, which are $50 full-day and $30 half-day for preregistrants. Members may use the full registration form printed in this issue or preregister online via the ASA website. For more information about the service, please check the Annual Meeting homepage.
Several financial assistance scholarships are available to provide reduced daily usage fees for children of unemployed or low-income members/students. To apply for a scholarship, write a letter identifying your membership status and requesting a child care scholarship and attach the letter to your registration form. Be sure to fill out the Child Care Registration portion of the form, provide daily usage estimates, and remit the basic child care preregistration deposit.
ASA’s 97th Annual Meeting will be held at the Hilton Chicago and the Palmer House Hilton on August 15-19, 2002. Full complements of program sessions will be held at both hotels. ASA services such as Registration, Exhibits, Bookstore, Child Care Service, and Employment Service will be located at the Hilton Chicago. There will be a regular shuttle service between the two Hilton hotels.
Room blocks for ASA Annual Meeting attendees have been arranged at the Hilton Chicago and the Palmer House Hilton. Rooms at the ASA rates are available on a first-come, first-served basis only. Rates are listed on the housing form printed in this newsletter. A small portion of the room rate at the co-headquarters hotels will be rebated to the Association to underwrite electronic message center costs.
The reservation deadline for ASA room blocks is July 22, 2002.You are encouraged to make your reservation as soon as possible. Room blocks often fill before the announced deadline. If a room block sells out before the deadline, no further reservations will be accepted.
To make a hotel reservation, contact One-Stop Chicago, the official housing and travel management company for the Annual Meeting. Reservations may be made online via the ASA website or you may call, fax, or e-mail your request. Please note that a deposit of $175 via credit card or check is required to make your room reservation. Please read deposit and cancellation information carefully.
Accessibility Needs: When making a hotel reservation, you may request audio, visual, or mobility assistance. If you want the ASA Executive Office to verify that your accessibility request(s) will be honored, please send a copy of your reservation confirmation with the equipment request noted to: ASA Special Housing, 1307 New York Avenue, NW, Suite 700, Washington, DC 20005-4701; fax 202-638-0882; firstname.lastname@example.org.
Student Housing: Arrangements for special student discounts have been made with the Best Western Grant Park and the Palmer House Hilton. A limited number of rooms is available in these special blocks. At the Palmer House Hilton, only 70 rooms are available at the discounted student rate; these accommodations are “studio rooms” with pull-down/Murphy beds. Valid student IDs will be required at check-in to verify eligibility for student rooms.
Reservations for student housing may be made through One-Stop Chicago, the official travel and housing management company for the 97th ASA Annual Meeting. Students may make reservations online or via the Official Student Housing Form. A deposit is required to make a reservation.
Please note that roommate arrangements must be worked out privately in advance; neither the ASA nor the hotels can assign roommates.
The American Sociological Association has appointed One-Stop Chicago as the official air travel coordinator for the 2002 Annual Meeting. One-Stop Chicago provides attendees with airline reservations at the lowest applicable published fare plus the convenience of booking the exclusive meeting discounts online. A nominal service fee will be charged per airline ticket issued.
United Airlines is the official airline for the 97th ASA Annual Meeting. Several pricing options are available to ASA meeting attendees who book their travel under Meeting ID#556BG. You may choose a 5% discount off any United domestic published airfare or a 10% discount off the unrestricted mid-week coach fare. Receive an additional 5% discount on tickets purchased at least 60 days in advance of travel. Or, choose Area Pricing, a fixed airfare rate to the meeting based on geographical location. Area Pricing must be purchased at least 7 days in advance. These discounts apply on United Airlines and United Express.
Those who are required to book through their university travel services may also take advantage of the ASA Annual Meeting airfare discounts by using the meeting ID.
ASA Travel Desk
Monday through Friday, 8:00 am to 5:00 pm CST
1-800-521-4041, Monday through Sunday, 8:00 am to 10:00 pm EST
Please refer to the online Searchable Program for details on all the sessions and events on this year’s program roster.