Special Events and Services
Orientation for First-Time Attendees
If this is the first time you have attended an ASA Annual Meeting, please plan to attend an orientation session at 3:00-4:15 p.m. on Saturday, August 18, prior to the first Plenary Session. This special orientation hour provides the opportunity to meet Association officers and staff and begin networking with experienced colleagues. Advice from ASA Officers and experienced attendees will help you chart a course through the myriad activities and substantive attractions.
ASA Secretary Florence Bonner and Executive Officer Felice J. Levine host this orientation. Pointers on navigating the Annual Meeting will be shared in informal roundtable discussions. First-time attendees who pre-registered should look for an admission ticket in their badge envelopes as soon as they pick up their program packets and come prepared to ask “what makes it work?”
All meeting registrants are invited to the Welcoming Party on Saturday, August 18, from 6:30-7:30 p.m., to celebrate the opening of the 96th Annual Meeting. This social event kicks off after the conclusion of the first plenary session on the opening day of the meeting.
Make new acquaintances, chat with old friends, and find a first-time meeting attendee to befriend. New members and first-time meeting attendees are particularly encouraged to come and have fun!
All meeting attendees are invited to attend the Honorary Reception at 6:30 p.m., Sunday, August 19, to express appreciation, congratulations, and best wishes to President Massey and the major ASA award recipients on this festive occasion.
Since 1984, social science departments and regional societies have joined the American Sociological Association in co-sponsoring the annual Honorary Reception that follows the President’s address. Donors and sponsors of this year’s reception will be announced in the Final Program. If your department or institution would like to sponsor in this event, please contact the ASA Public Information Office (202-383-9005, x320; firstname.lastname@example.org) to request a pledge form.
MFP Benefit Reception
Set aside time during the busy weekend to join good friends and supporters of the ASA’s Minority Fellowship Program (MFP). Plan to relax after dinner, satisfy your sweet tooth, and meet current Fellows and MFP alumni. Please attend this special event and reaffirm your commitment to the MFP Program.
Sunday, August 19, 2001
9:30-11:30 p.m., Hilton Anaheim
$25—donor; $50—sponsor; $100—benefactor
Admission is by ticket only. A portion of each ticket price will go to the Minority Fellowship Program, which supports predoctoral training for students of color. Please purchase your tickets in advance when you preregister for the meeting. Use the registration form in the middle of this newsletter to specify your contribution level and reserve your MFP Benefit ticket.
A Teaching Enhancement Fund Benefit
Looking to escape the pressures of presenting papers, searching book displays, and participating in committee meetings? Come and relax with friends at the benefit event for the Teaching Enhancement Fund (TEF), “Just Desserts.” As the name implies, if your energy is flagging, enjoy special desserts, good coffee, stimulating conversation, and smile that all of this pleasure goes to a good cause.
Sunday, August 19, 2001
9:00-11:00 p.m., Hilton Anaheim
Admission is by ticket only. A major portion of each ticket price will go toward supporting the Teaching Enhancement Fund, a small grants program designed to support teaching-related projects that have long lasting and transferable impact. Please purchase your tickets in advance when you preregister for the meeting. Use the registration form in the middle of this newsletter to specify your contribution level and reserve your ticket to “Just Desserts.”
Community College Faculty Breakfast
Colleagues teaching in community colleges are invited to a special bagel breakfast at 7:00 a.m. on Sunday, August 19. Please join this occasion to meet with other sociologists teaching at community colleges.
Departmental Alumni Night (DAN)
Be sure your meeting schedule for Monday, August 20, includes the 28th annual Departmental Alumni Night (DAN), where sociologists from around the world meet to reminisce about graduate school days, create new coalitions, and catch up on the latest news! The gathering will begin at 9:30 p.m. and plenty of time is provided for chatting with colleagues and alumni.
Each graduate department of sociology in the United States and Canada is given the opportunity to sponsor a table to attract alumni and friends. Tables will also be provided for sociologists in business and industry as well as for international scholars and guests. Other groups wishing to participate by sponsoring a table are requested to contact ASA Meeting Services before June 30.
Invitations were mailed to graduate departments of sociology in April and May. DAN provides departments with the opportunity to have an alumni gathering without the considerable expense of arranging one. Only a small fee is charged to assist in covering expenses for this affair. Remind your department chair to reserve a table before the end of June!
Activities of Other Groups
The wide-ranging interests of ASA members generate meetings of special interest groups during each year’s Annual Meeting. Space is assigned as available to these groups to hold their meetings and/or sessions in evening time slots when no program sessions or other ASA activities are scheduled. Please refer to the online Searchable Program for details of activities of other groups. Some groups will also have membership information and publications on display in the ASA registration area at the Hilton Anaheim.
Online meeting registration is now open; you may register online via a secure server, or download the full registration form to sign up for the 2001 Annual Meeting and the various services, special events and conferences, seminars and workshops, and tours. You are also welcome to use the full registration form printed in this issue of Footnotes.
Program Participants. Please note that the deadline for registration by program participants has been extended to June 15.
Reminder: Access to all ASA services is restricted to meeting registrants. Badges are required for entry to the ASA Exhibits, Employment Service, and Child Care Service. Also, attendance at events which require fee payment (e.g., Didactic Seminars, Chairs Conference, Director of Graduate Studies Series, TEF Just Desserts, MFP Benefit, Tours) is restricted to those who have registered for the meeting.
Addition to an Existing Registration. Those who have already paid their general registration fees may add events and services to their existing registrations. Simply check off the appropriate items on the full registration form and remit the appropriate fee payment, or use online registration services to make additions to your registration. A revised confirmation will be mailed showing the update to your registration activities.
Confirmations. Registration confirmations will be mailed on a weekly basis until preregistration closes. Attendees who miss the July 23rd deadline should bring their paperwork with them to the meeting and go to the ASA On-Site Registration area at the Hilton Anaheim for registration processing.
Preregistration Pickup. Attendees who mail or fax their registrations by July 23 may pick up badges, program packets, and special tickets at the Preregistration counter at the Hilton Anaheim. Please see registration service hours below.
On Site Registration. Those who miss the July 23 preregistration deadline should bring their registration form and payment with them to the On-Site Registration area at the Hilton Anaheim.
Registration Service Hours in Anaheim.
Friday, August 17 1:30-7:00 p.m.
Saturday, August 18 8:00 a.m.-5:30 p.m.
Sunday, August 19 8:00 a.m.-5:30 p.m.
Monday, August 20 8:00 a.m.-5:30 p.m.
Tuesday, August 21 8:00 a.m.-1:00 p.m.
Accessibility Resources and Services
The ASA offers several services and oversight arrangements to facilitate attendance at the Annual Meeting.
Comfort Zone. Attendees coping with illness, meeting fatigue, or stress may use the small room at the Hilton Anaheim assigned by ASA as a “safe haven” to escape briefly from the noise and bustle of meeting activities.
Sessions. ASA will make arrangements for sign language interpreters, sighted guides, and other communication avenues for meeting registrants. Please use the “Accessibility Services” portion of the registration form to identify the sessions you plan to attend.
Other Services. If you have a physical disability and need special services, equipment, or accommodations, please fill out the Accessibility Services portion of the registration form or call ASA Meeting Services (202-383-9005, x305) to arrange for the necessary services.
ASA continues its long tradition of providing an innovative program of activities for children of Annual Meeting registrants. Arrangements have again been made with KiddieCorp to offer a full child care program at the Hilton Anaheim from 8:00 a.m. to 6:30 p.m. on August 18-21 for children between the ages of 6 months to 12 years.
Families intending to use the ASA Child Care Service must register before July 23. The non-refundable preregistration deposit is $50 per child. The deposit will be applied toward the on-site daily usage fees ($50 full day, $30 half day). Attendees may use the full registration form printed in this issue or preregister online via the ASA website. For more information about the service, including details about daily use fees, please check the ASA Annual Meeting homepage.
Several financial assistance scholarships are available which will provide reduced daily usage fees for children of unemployed or low-income members/students. To apply for a scholarship, write a letter identifying your membership status and requesting a child care scholarship and attach the letter to your registration form. Be sure to fill out the Child Care Registration portion of the form, provide daily usage estimates, and remit the basic child care preregistration deposit.
The 96th ASA Annual Meeting will be held at the Hilton Anaheim, the Anaheim Marriott, and the Anaheim Convention Center on August 18-21, 2001. Program sessions and social events will be held at all three facilities, which are within easy walking distance (less than a block) of each other.
ASA Registration, Exhibits, Bookstore, Poster Sessions, Child Care Service, and Student Center will be at the Hilton Anaheim. The ASA Employment Service will be located at the Anaheim Convention Center.
Room blocks for ASA Annual Meeting attendees have been arranged at the Hilton Anaheim, the Anaheim Marriott, and the WestCoast Anaheim hotels. Arrangements for student housing have been made with the Howard Johnson Hotel Anaheim.
The reservation deadline for ASA room blocks is July 13, 2001. Rooms at the ASA rates are available on a first-come, first-served basis only. You are encouraged to make your reservation as soon as possible. Room blocks often fill before the announced deadline. When a room block is full, no further reservations will be accepted.
To make your hotel reservations, contact Travel Technology Group (TTG), the official housing and travel management company for the Annual Meeting. Reservations may be made online via the ASA website or you may call, fax, or e-mail your request. An official housing form is printed beside the meeting registration form in this newsletter.
Please note that a first-night deposit via credit card or check is required to hold your room reservation. The hotels will process the deposit charge by the reservation cutoff date.
Accessibility Needs: When you make your hotel reservation, you may request a wheelchair accessible room, bathroom with safety equipment (grab bars), amplified telephone receiver, closed captioned TV equipment, TDD access, “shake awake” alarm, and other resources to make your stay more comfortable. If you wish the ASA Executive Office to verify that your request(s) will be honored, please send a copy of your reservation confirmation with the equipment request noted to: ASA Special Housing, 1307 New York Avenue, NW, Suite 700, Washington, DC 20005-4701; or fax (202) 638-0882.
Travel Technology Group, Ltd. (TTG) has been appointed travel coordinator for the 2001 ASA Annual Meeting. Arrangements have been made to offer special fares on United Airlines and Delta Airlines. TTG guarantees lowest airfare on any airline and special discounts of up to 10% off the lowest fares. Call 1-800-631-5353 (from the U.S. or Canada) for complete details. You may also fax or e-mail your travel inquiries to TTG at 312-329-9513, email@example.com. Be sure to include your preferred dates and times of travel.
Those who are required to use their university travel services may also take advantage of the ASA Annual Meeting airfare discounts. Please refer your agent to the special airline contract codes listed on the housing form printed in this newsletter.
Attendees with mobility impairments who are flying in and out of the LA area are advised to notify their airline 24 hours before departure if they will need assistance in getting from their arrival gate to the baggage claim area. Airline and airport personnel will gladly assist any meeting attendee needing transportation aid. With 24-hour advance reservation, SuperShuttle offers accessible bus/shuttle service; call 1-800-BlueVan (1-800-258-3826) to make a reservation or get more information about accessible transportation.
And the Lights Went Out…
Are you concerned about whether the power will be on while you visit Anaheim in August? There are no absolute guarantees, of course, but the Anaheim/Orange County Visitor and Convention Bureau has put out the following statement about the power situation in that county.
“We are aware that some of you have concerns about how the California energy situation may affect future business in Anaheim.
We want to allay your concerns and acquaint you with the measures that the City of Anaheim has in place to maintain a “business as usual” environment. Headlines don’t always tell the whole story. That is the case with California’s energy crisis and its statewide impact.
“Fortunately, the City of Anaheim maintains an independent and publicly owned utility company and is not required to participate in the State’s deregulated electric market. Anaheim generates approximately 80% of its total annual demand for electricity and has entered into long-term contracts with providers for the remainder of its needs.
“Due to public safety concerns, Anaheim’s two largest venues, the Disneyland Resort and the Anaheim Convention Center, are least likely to be affected by any power shortages in the future. In the event that the State does implement power curtailments, Anaheim Public Utilities has an action plan in place to minimize the impact on businesses and residents alike.” —Charles Ahlers, President, Anaheim/Orange County Visitor & Convention Bureau
Please refer to the online Searchable Program for details on all the sessions and events on this year’s program roster.