This case involves two issues -- one of ethics and one of best
practices. First, as soon as Professor Martindale decides that the
committee's work may provide data for research purposes, then he should
step back and reexamine the ethical issues in doing this research. At
this point, all research data are subject to institutional review board
approval. Under what conditions were the data collected? For example,
what were the targeted faculty told about the use of these data? Were
they told that this would be used for internal purposes only? If so,
then Professor Martindale is obligated to ascribe to standards for the
protection of human subjects, and most likely, under current
regulations, recontact respondents and ask permission to use the data
for other purposes. There is often the additional issue of the quality
of the data in these informal surveys. Unless the surveys are not
anonymous, they are generally in line with policies to collect
institutional information. The real problems here generally revolve
around how the surveys were constructed. Often these are put together
quickly by committees who are not or do not consult individuals with
any training or survey expertise. The sheer number of them can be
annoying and may call for an institutional clearinghouse. Further, the
response rates in such efforts are generally so low that the data are
of poor quality and not useful, another factor rarely considered in
many of these efforts.