American Sociological Association

Travel and Housing

Travel and Meet Safely!

Safety Tips PDF

Housing

We are excited to announce that the 2019 Annual Meeting will be held at the Sheraton New York Times Square and the New York Hilton Midtown. Group reservations are now open. If you would like to make a reservation at the Sheraton, please click here. To make a reservation at the Hilton, please click here. The deadline to make your reservation is July 19.

Booking a room within the ASA room block is an important way to support the association and ultimately keep overall meeting costs as low as possible. Staying “in the block” is also more convenient and helps keep you connected with the informal activities and networking opportunities that occur at the hotels during the convention. ASA does not work with any third parties or housing bureaus for convention housing so please beware of anyone contacting you and claiming to represent ASA. 

New York Hilton Midtown

Make online reservation. The deadline to make a reservation at the group rate is July 19. If you would like assistance requesting an accessible hotel room or to confirm specific accommodation needs for a reservation you have made online, please contact Elizabeth Morales

Room RatesSingle RateDouble RateTriple RateQuad Rate
Urban Room (floors 5-20) King or (2) Double Beds$289.00$289.00$309.00$329.00
City Room (floors 21-33) King or (2) Double Beds

$309.00

$309.00

$329.00

$349.00

*Currently, the New York State sales tax rate is 8.875%, the New York City Hotel Room Occupancy Tax rate is 5.875% plus $3.50 per room.

This hotel is unionized.

In-room amenities: Complimentary guest room internet and safes. City Rooms and a small number of Urban rooms include mini-frig. No rooms include mini-bar or coffee maker.

Dining: Restaurant(s) on premises, room service

Parking: Currently $70 for 24 hours for standard size vehicles and $75 for SUVs for 24 hours

Sheraton New York Times Square

Make online reservation. The deadline to make a reservation  at the group rate is July 19. If you would like assistance requesting an accessible hotel room or to confirm specific accommodation needs for a reservation you have made online, please contact Yves-Marie Frage.  

Room RatesSingle RateDouble RateTriple Rate<Quad Rate
Traditional Room Queen or (2) Double Beds$279.00$279.00$309.00$339.00
Club Level Room (floors 44-48) King or (2) Double Beds$354.00$354.00$409.00$494.00

*Currently, the New York State sales tax rate is 8.875%, the New York City Hotel Room Occupancy Tax rate is 5.875% plus $3.50 per room.

This hotel is unionized.

In-room amenities: Complimentary guest room internet, coffee/coffee makers, safe

Dining: Restaurant(s) on premises, room service

Parking: Currently $65 for 24 hours for standard size vehicles and $80 for SUVs for 24 hours

Tipping

Housekeeping is a physically demanding type of employment. According to TripAdvisor, 31% of guests don't tip hotel housekeepers at all, despite their annual income estimating around a low $21,800 a year, per the Bureau of Labor Statistics. By tipping correctly, you show appreciation for housekeeping work. Tip incorrectly, or not at all, and misunderstandings or poor service may arise. Here are four tips on how to tip.

  • Tip Daily. The same housekeeper may not service your room every night of your stay. If you wait until check-out time to tip for the entire stay, your tip may not go to the right person. Additionally, it is recommended to leave a tip in cash, rather than spare change. This will help alleviate the confusion on whether it is the guest's loose change or not.
  • Mark Your Tip Clearly. Leaving cash in the room may not a clear enough signal, as a hotel housekeeper must be very careful about taking anything from your room. Enclose the tip in a sealed envelope. You can check the desk drawer for hotel stationary and mark it "housekeeping." If you can't find an envelope, you can ask the front desk to provide one. If that doesn't work either, you can always wrap the bills in a blank sheet of paper and then label them appropriately. Of course, when you travel internationally, learn how to write "maid" or "housekeeping" in the local language. 
  • Leave Your Tip in an Obvious Place. You want to make it easy for housekeeping to find your tip (and mark it clearly that it is a tip for them). Some recommended places to leave the tip include: on the television, on top of the pillows on the bed, the bathroom counter, or on top of the desk.
  • Tip According to Service and Hotel Type. According to TripAdvisor's tipping and etiquette guidelines, in a luxury or high-end hotel (five star) it's recommended to tip $5 each night. For a standard hotel (two-four start), $2 to $3 per night is suggested. Travelers should also keep in mind that if there are three or more guests in a room or suite, tipping rates should increase. If the housekeeper goes above and beyond in services, such as providing extra soaps and shampoos or folding towels in the shape of swans, feel free to leave a dollar or two more. Tipping should happen at every type of hotel.

Are you looking for someone with whom to share a room while attending the ASA Annual Meeting?

You can sign up on ConferenceShare to connect with potential roommates. To get started, create an account by clicking on "sign up" in the upper right corner. Next, complete your profile information, select ASA 2019 as the "Conference," and select the dates you will need a roommate. Your identifying information is not shared and initial contact is made through the website to protect your identity until direct contact is mutually agreed upon. The American Sociological Association (ASA) has not checked the background of, verified information about or otherwise screened or reviewed, users of the roommate matching service (the "service") and ASA disclaims responsibility and liability for personal injury, property damage, or lost or stolen property arising directly or indirectly out of the service. Users of the service hereby release ASA and waive any and all claims, losses and liabilities against ASA arising out of the service.

Airline Discounts

Delta and American Airlines are offering discounts on some fares for travel to the ASA Annual Meeting in New York City. Flights must be booked online with the promotion code to be eligible for a discount. Please note that not all fares may qualify for a discount.

Discount Fares for Delta

Delta Air Lines is pleased to offer specials discounts for the American Sociological Association. To receive a discount, please click here to book your flights! You may also call Delta Meeting Network® at 1.800.328.1111* Monday–Friday, 7:00 a.m. – 7:30 p.m. (CT) and refer to Meeting Event Code NMSX9. Please note there is not a service fee for reservations booked and ticketed via the reservation 800 number. Discounts valid on Delta and applicable Delta codeshare flights 

10% off: J / C / D / I / Y

5% off: B / M / H / Q / K / L

2% off: U / T / V / X

Discount Fares for American Airlines

To receive a discounted fare, please visit the American Airlines web page and enter 9989BA in the promotion code box for 5% off published fares (excluding basic economy and non-discountable fares). Tickets can also be purchased by calling AA Meeting Services at 1-800-433-1790 and referencing the promotion code. Please note that a service charge will apply. Discounts valid on American Airlines and American Eagle operated flights.

Amtrak

Amtrak is no longer offering meeting discounts however, they are still a great source of transportation to New York City's Penn Station. To book a ticket, please visit Amtrak's web page or call 1-800-872-7245.

Ground Transportation

New York City is conveniently located between 3 major airports, John F. Kennedy International, LaGuardia and Newark Liberty International.

John F. Kennedy International Aiport (JFK)

Taxi service between JFK Airport and Manhattan is a fixed rate of $52 (excluding tolls and tip). Allow 55 minutes for travel during normal traffic conditions and 80 minutes during rush hour. Information on other transportation options is available on the airport website.

JFK Airport offers several accessibility services, for more information, please click here. For information on how to navigate JFK International Airport, please review the airport map.

LaGuardia Airport (LGA)

Taxi service between LaGuardia Airport and Manhattan is approximately $40 (excluding tolls and tip). Allow 40 minutes during normal traffic conditions and 60 minutes during rush hour. Information on other transportation options is available on the airport web page.

LaGuardia Airport offers several accessibility services, for more information, please click here. For information on how to navigate LaGuardia Airport, please review the airport map.

Newark Liberty International Airport (EWR)

Taxi service between Newark Liberty Airport and Manhattan is approximately $55 (excluding tolls and tip). Allow 60 minutes for travel during normal traffic conditions and 85 minutes during rush hour. Information on other transportation options is available on the airport web page.

Newark Liberty offers several accessibility services, for more information please click here. For information on how to navigate Newark Liberty International Airport, please review the airport map.

International Travelers To The United States

Please review the USA.gov page for detailed information about traveling to the United States, including required documentation for entry. If you need to request a letter of invitation, please fill out this form and a letter will be emailed to you or download the template to enter your own information.

*currently,>

Supporters

2019 Pearson