American Sociological Association

Travel and Housing

Travel and Meet Safely!

Safety Tips PDF

Housing

The ASA Housing Service is now open. The deadline to make a reservation for the Courtyard Philadelphia Downtown, Le Meridien, Loews Philadelphia Hotel, Philadelphia Marriott Downtown, and the Ritz-Carlton is July 17, 2018. Booking a room within the ASA room block is an important way to support the association and ultimately keep overall meeting costs as low as possible. Staying “in the block” is also more convenient and helps keep you connected with the informal activities and networking opportunities that occur at the hotels during the convention. ASA does not work with any third parties or housing bureaus for convention housing so please beware of anyone contacting you and claiming to represent ASA. View map of hotel locations and a chart of hotel rates and amenities. If you have room accessibility requirements, please be sure to indicate those needs on your housing form when requesting a reservation. You may also contact Housing Services directly for assistance with accessible rooms.

Make your hotel reservations online or download a PDF form to return via fax. 

Are you looking for someone with whom to share a room while attending the ASA Annual Meeting in Philadelphia? You can sign up on ConferenceShare to connect with potential roommates. To get started, create an account by clicking on "sign up" in the upper right corner. Next, complete your profile information, select ASA 2018 as the "Conference," and select the dates you will need a roommate. Your identifying information is not shared and initial contact is made through the website to protect your identity until direct contact is mutually agreed upon. The American Sociological Association (ASA) has not checked the background of, verified information about or otherwise screened or reviewed, users of the roommate matching service (the "service") and ASA disclaims responsibility and liability for personal injury, property damage, or lost or stolen property arising directly or indirectly out of the service. Users of the service hereby release ASA and waive any and all claims, losses and liabilities against ASA arising out of the service.

Airline Discounts

Delta and United are offering discounts on some fares for travel to the ASA Annual Meeting in Philadelphia. Flights must be booked online with the promotion code to be eligible for a discount. Please note that not all fares may qualify for a discount.

Discount Fares for Delta

To receive a discounted fare, please visit the Delta (www.delta.com/meeting) website and select "Book Your Flight "enter NMRLS in the Meeting Event Code box. Discounts valid on Delta and applicable Delta codeshare flights.

10% off: F / J / C / D / Y / P / I

5%: off:  B / M / H / Q / K / L

2% off:   U / T / V / X

Discount Fares for United

To receive a discounted fare, please visit the United (https://www.united.com/ual/en/us/flight-search/book-a-flight) website and enter ZEQJ122875 in the Promotions and Certificates box. Discounts valid on United operated and marketed flights and United codeshare flights.

10% off: F / J / Y

5% off:  C / A / B / M / E / U / H

2% off:  D / Z / P / Q / V / W / S / T / L / K / G

Amtrak Discount

Amtrak offers a 10% discount off the best available rail fare to Philadelphia, PA between August 8 - August 17, 2018. To book your reservation call Amtrak at (800) 872-7245 or contact your local travel agent. Please refer to Convention Fare Code X16H-999 when making your reservation. Convention fares cannot be booked via Internet. This offer is not valid on the Auto Train and Acela service. Offer valid with Sleepers, Business Class or First Class seats with payment of the full applicable accommodation charges. Fare is valid on Amtrak Regional all departures seven days a week, except for holiday blackouts.

Ground Transportation

Taxi service between Philadelphia International Airport (PHL) and downtown Philadelphia is a fixed rate of $28.50. Allow 25 minutes for travel area during normal traffic conditions and up to 45 minutes during rush hour. Information on other transportation options is available on the airport website.

Accessible Transportation. Please visit the Accessibility web page for more information on navigating Philadelphia including a guide to the airport.

International Travelers to the United States

Please review the USA.gov page for detailed information about traveling to the United States, including required documentation for entry. If you need to request a letter of invitation, please fill out this form and a letter will be emailed to you or download the template to enter your own information.

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