American Sociological Association

Call for Papers Policies

Submission Procedures

Submissions for the 2016 program is now closed.

If an author wishes to contact an organizer directly, contact information may be found by logging into the Members only area on the website. Or, contact ASA Membership/Customer Service Staff at (202-383-9005 ext. 389. membership@asanet.org

How to Submit

All submissions for the 2016 program must be made via the online system. The online forms will prompt you through the steps required to submit your paper or discussion proposal.

Paper author should review the submission criteria, participation and program policies, and then prepare the following information and files in order to start the online submission process.

  • Paper Title (15 words or less)
  • Abstract (250 words or less)
  • Preferred Keywords (Download list of keywords)
  • Identify 1-2 topics/organizers where you wish your paper to be considered (one Regular Session Topic and one Section Session, or two Section Sessions)
  • Determine if you want your paper forwarded to a Roundtable Session
  • AV equipment requested (if needed)
  • Institutional affiliations and email addresses for all co-authors
  • 15-35 page draft paper/working paper either converted to a PDF file or prepared as a Word, or WordPerfect document stored locally and ready for uploading. If necessary, special tables/charts in Excel or PowerPoint can be uploaded as separate files to accompany the paper.
  • Submitting authors will receive an e-mail acknowledgement of successful submission receipt.

SUBMISSIONS FOR THE 2016 PROGRAM ARE NOW CLOSED

Submission Criteria

All paper submissions must comply with the following criteria.

Original Contribution

Papers must reflect original work or major developments in previously reported work.

Papers are NOT eligible if they have been:

  • Read previously at ASA or other professional meetings.
  • Published prior to the meeting or accepted for publication before being submitted to organizers for consideration, or modified in only secondary respects after similar readings or publication.

Length and Style

A 15-35 page double-spaced draft/working paper (including footnotes, tables, and bibliographies) that represents a well-thought out idea or topic may be considered by session organizers. Submissions reflect a desire to obtain feedback leading up to and at the Annual Meeting presentation. Lengthier versions are more suitable for subsequent publications than for oral presentations at the Annual Meeting. Organizers have been instructed by the Program Committee not to consider abstracts, letters, email communications, or telephone calls in lieu of draft/working papers.

Abstracts are required (250 words or less).

Please note that “completed papers” can be uploaded to the archival site weeks after the presentations at the Annual Meeting.

Number of Submissions

Authors may submit one or more separate and distinct papers, provided they understand that ASA participation policies prohibit more than one-sole authored presentation and no more than two presentations on the final program.

Authors who have two sole-authored papers accepted must decide which paper will be presented and inform the session organizers promptly.

Authors who receive more than two acceptances must make decisions regarding which two co-authored presentations to confirm.

If authors fail to make these decisions, the ASA Office will drop listings form the program.

Dual Submission

The Program Committee has defined Regular Session Topics broadly in order to discourage multiple submissions of the same paper to different organizers. The following submission policies have been set.

For any one paper, authors are limited to submitting the paper to one Regular Session topic only. For example, an author may submit the same paper to one Regular Session topic and one Session topic, or two Section topics, but not to two Regular Session topics. The online submission system provides submission options reflecting this policy.

Authors choosing to make dual submissions of a paper must identify which topic/organizer has first preference. This give the first priority organizer first right of acceptance during the initial review processes. The second priority organizer cannot make an acceptance decision on a dual submission until the first organizer releases the submission.

Forwarding

At the time of submission, an author may designate whether the submission may be forwarded by the second priority organizer to a roundtable session.

Participation Policies

There are two policies affecting the type if listing and the number of times an individual may be listed on the program.

  • Only one sole-authorship is permitted per participant.
  • Individuals may be listed on no more than two sessions on the Program. This includes all types of participation except being listed as organizer of a session. A “participant” is anyone listed as an author, co-author, presider, discussant, panelist, critic, roundtable presenter, discussion leader, or any similar substantive role on the program. There is, however, a “professional service” exemption for workshop leaders and for representatives listed on informational poster sessions.

Program Policies

The program policies listed below apply to all organizers, authors, panelists, presiders, discussants, and other session participants.

Open Submissions. The ASA meetings have an open submission policy. As always, organizers are expected to select for the program the best papers submitted to them. It is against ASA and Program Committee policy for organizers to recruit presenters selectively or to impose their own pre-planned themes on sessions.

Diversity. Much of the vitality of the ASA flows from its diverse membership. With this in mind, it is the policy of the ASA to include people of color, women, sociologists from small institutions or who work in government, business, and other applied settings, and international scholars in all of its programmatic activities and in the business of the Association.

Membership. All sociologists and students of sociology who are listed on the Program as participants are encouraged to hold membership in ASA. All person listed as “Session Organizer,” must be members of the ASA.

Preregistration. All participants on the Annual Meeting program must pre-register for the meeting by May 11, 2016.

A “participant” is anyone who is listed as a paper author or co-author or who serves as presider, discussant, panelist, critic, workshop leader, discussion leader, table presider, or any other type of presenter or coordinator on any program session. Only one registration and fee payment is required from a participant. Participant pre-registration fees are non-refundable.

Sociologists who are not members of ASA must register as the Non-member rate. Special non-member rates are available for scholars outside the United States and persons from other disciplines.

Exemption from participant pre-registration is permitted to the following two cases.

  • A non-sociologist who is invited to be a discussant on a paper session and who appears on the program only once may be exempted from paying the pre-registration fee. This exemption permits the individual to be listed on the program without registration fee payment; it does not provide a name badge nor a complimentary registration or program packet.
  • In cases of multiple-authored papers, co-authors who will not be attending the Annual Meeting are not required to pre-register. However, the presenting co-author(s) must pre-register or the entire paper will be dropped from the program.

Wireless Internet Access and Social Media during the Annual Meeting: ASA provides complimentary basic bandwidth wireless internet access to meeting attendees in the session rooms during the Annual Meeting. For those of you considering incorporating videos into your presentations, keep in mind that the basic bandwidth is sufficient to allow web browsing, access to the Annual Meeting App information and email access. However, it will not support streaming data (including Skype and FaceTime). Requests for hard-wired Internet lines in session rooms for presentations will not be honored.

In ASA sessions, some members of the audience may use twitter or other forms of social media to share the results of papers presented. In rare instances people will record sessions; if you prefer that audio recordings or video recordings not occur, please share your request with the audience. ASA encourages all program participants to be sensitive to the requests of others.

During the Annual Meeting, the ASA Press Office shares results from the meeting with the media. ASA encourages presenters to notify their university press offices to ask them to share sociological research results which they believe are newsworthy.

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