Exhibitor Information


Why Exhibit?    

The 2015 Annual Meeting is a great opportunity to expand your sales and brand. Take advantage of this year's greatest sales opportunity, exhibit with ASA in Chicago! Last year's Annual Meeting in San Francisco attracted 5,900 attendees.  Submit your 2015 Exhibit, Advertisement and Sponsorship Contract to today to showcase your organization to over 6,000 leading specialists in sociology in the U.S., Canada, and other countries.

Who Attends ASA Annual Meetings?

  • Heads of Research Institutes
  • Academic Deans
  • Department Chairs
  • University and College Faculty
  • Private Consultants
  • Students (The Future of the Industry) 

Meet sociologists who are the front runners in research, higher education and public policy initiatives.  The American Sociological Association consists of professional sociologists with backgrounds in academic institutions, applied research and policy settings, government and non-profit agencies as well as many graduate and undergraduates at universities and colleges all over the world.

Traffic Generating Features:

Photo of Annual Meeting Exhibit Hall

Exhibitors will be able to take advantage of greater networking opportunities at the Exhibit Hall.  ASA Registration will be located in Stevens Salon C at the Hilton Chicago. The ASA Exhibit Hall will be located in the adjoining meeting space, Stevens Salon D. The Exhibit Hall (Steven Salon D) will feature:

  • The HUB
  • ASA Bookstore
  • Complimentary Wi-Fi
  • Networking Nooks
  • Pre-carpeted exhibition space

The Hub

The Hub is ASA's social media booth during the Annual Meeting. The Hub offers informal technology training modules. It will include the ASA Bookstore, cyber cafe, and dedicated tech-training stations.
 

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Exhibit Hall Hours

The ASA exhibit hall will be open for four days. Exhibits must be staffed at all times during exhibit Hours.     
 

Date Time
 Saturday, August 22        2:00 PM - 6:00 PM
 Sunday, August 23  9:00 AM - 4:00 PM
 Monday, August 24  9:00 AM - 5:00 PM 
 Tuesday, August 25  9:00 AM - 1:00 PM   


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Exhibitor Documents

 

Exhibitor Documents
View Floorplan PDF Logo
Exhibitor Prospectus PDF Logo
Booth Contract PDF Logo
Ad Form PDF Logo
Sponsorship Form PDF Logo
Exhibitor Listing by Company Name and Booth Number PDF Logo

Booth rental (10'x 10') at the 2015 ASA Annual Meeting is:

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Annual Meeting Registration

  • 1 booth – $2,100
  • 2 booths – $3,100
  • 3 booths – $4,000
  • Island booth (20' x 20') - $5,000
  • (Additional booths, $1,300)

Your exhibit fee includes an identifying sign and three (3) exhibitor registrations per booth. Island booths receive twelve (12) exhibitor registrations. A directory of exhibitors with booth locations will be listed on the ASA website, the Annual Meeting App and in the printed Final Program.  To ensure the promotion of your company in the printed Final Program, be sure to submit your exhibitor contract with payment by June 5, 2015.  The Expo Group has been designated as the official drayage and storage company. 

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Booth Assignments

A  booth is assigned by the date of receiving the booth contract.  To receive a prime location we recommend that you return the exhibit contract with payment as soon as possible.  Full payment of the exhibit fee must accompany the exhibit booth contract; booth assignment will not be made until both the exhibit contract and full payment are received by ASA.  Be sure to include your booth preference on the contract.  Booth assignments will be sent to exhibitors by May 1, 2015. 

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Photo of ASA Exhibit HallBooth Set-up and Dismantling

Booth Set-up:
August 21 - 1:30 pm to 5:00 pm
August 22 - 8:00 am to 1:00 pm

Booth Dismantling:   
August 25 - 1:00 pm to 5:00 pm

Booth Set-up and Dismantling

Exhibitors may begin booth set-up at the Hilton Chicago on August  21st from 1:30 pm to 5:00pm. Set-up will continue on August 22nd from 8:00 am to 1:00 pm. Absolutely no teardown or dismantling activity will be allowed prior to 1:00 pm on Tuesday, August 25th. For safety purposes, children under 16 years of age will not be permitted in the exhibit hall during the hours of installation and dismantling. Detailed information will be provided in the Exhibitor Service Kit.

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Cancellation

Exhibitors who cancel their exhibit reservation prior to May 8, 2015 will be refunded 50% of the total booth fee. No refunds are available after May 8, 2015.

Please contact: ASA Exhibits (Exhibits@asanet.org) or (202) 383-9005 ext. 308.