2012 Call for Papers Policies

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The deadline for submissions is Wednesday, January 11, 2012, 3 pm EST.

If an author wishes to contact an organizer directly, contact information may be found by logging into the Members-only area on the website. Or, contact ASA Membership/Customer Service staff at (202) 383-9005x389, membership@asanet.org.

How To Submit

All submissions for the 2012 program must be made via the online system. The online forms will prompt you through the steps required to submit your paper or discussion proposal. You may download instructions on how to submit your paper here or view a paper submission demo here.

Paper authors should review the submission criteria, participation and program policies, and then prepare the following information and files in order to start the online submission process.

  • Paper Title
  • Abstract (up to 200 words)
  • Preferred keywords
  • Identify 1-2 topics/organizers where you wish your paper to be considered (one Regular Session Topic and one Section Session, or two Section Sessions)
  • Determine if you want your paper forwarded to a Roundtable Session
  • AV equipment request (if needed)
  • Institutional affiliations and email addresses for all co-authors
  • 20-page paper either converted to a PDF file or prepared as a Word, or WordPerfect document stored locally and ready for uploading. If necessary, special tables/charts in Excel or PowerPoint can be uploaded as separate files to accompany the paper.

Submitting authors will receive an e-mail acknowledgment of successful submission receipt.

Deadline: The deadline for all submissions is January 11, 2012.


Submission Criteria

Only completed papers, not abstracts or letters of intent, may be considered by session organizers. All paper submissions must comply with the following submission criteria.


Original Contribution

Papers must reflect original work or major developments in previously reported work.

Papers are NOT eligible if they have been:

  • read previously at ASA or other professional meetings,
  • published prior to the meeting or accepted for publication before being submitted to organizers for consideration, or modified in only secondary respects after similar readings or publication


Length and Style

Papers as submitted are limited to 20 double-spaced pages, including footnotes, tables, and bibliographies. Lengthier versions are more suitable for subsequent publication than for oral presentation at the Annual Meeting. Organizers have been instructed by the Program Committee not to consider abstracts, letters, email communications, or telephone calls in lieu of full papers.


Number of Submissions

Authors may submit one or more separate and distinct papers, provided they understand that ASA participation policies prohibit more than one sole-authored presentation and no more than two presentations on the final program.

Authors who have two sole-authored papers accepted must decide which paper will be presented and inform the session organizers promptly.

Authors who receive more than two acceptances must make decisions regarding which two co-authored presentations to confirm.

If authors fail to make these decisions, the ASA Office will drop listings from the program.


Dual Submission

The Program Committee has defined regular Session Topics broadly in order to discourage multiple submissions of the same paper to different organizers. The following submission policies have been set.

For any one paper, authors are limited to submitting the paper to one Regular Session topic only. For example, an author may submit the same paper to one Regular Session topic and one Section topic, or to two Section topics, but not to two Regular Session topics. The online submission system provides submission options reflecting this policy.

Authors choosing to make dual submission of a paper must identify which topic/organizer has first preference. This gives the first priority organizer first right of acceptance during the initial review processes. The second priority organizer cannot make an acceptance decision on a dual submission until the first organizer releases the submission.



At the time of submission, an author may designate whether the submission may be forwarded by the second priority organizer to a roundtable session.


Participation Policies

There are two policies affecting the type of listing and the number of times an individual may be listed on the program.

  • Only one sole-authorship is permitted per participant.
  • Individuals may be listed on no more than two sessions on the Program. This includes all types of participation—except being listed as organizer of a session. A "participant" is anyone listed as an author, co-author, presider, discussant, panelist, critic, roundtable presenter, discussion leader, or any similar substantive role on the program. There is, however, a “professional service” exemption for seminar and workshop leaders and for representatives listed on informational poster sessions. Program Policies

The program policies listed below apply to all organizers, authors, panelists, presiders, discussants, and other session participants.

Open Submissions. The ASA meetings have an open submission policy. As always, organizers are expected to select for the program the best papers submitted to them. It is against ASA and Program Committee policy for organizers to recruit presenters selectively or to impose their own pre-planned themes on sessions.

Diversity. Much of the vitality of the ASA flows from its diverse membership. With this in mind, it is the policy of the ASA to include people of color, women, sociologists from smaller institutions or who work in government, business, and other applied settings, and international scholars in all of its programmatic activities and in the business of the Association.

Membership. All sociologists and students of sociology who are listed on the Program as participants are encouraged to hold membership in ASA. All persons listed as "Session Organizer", must be members of the ASA.

Preregistration. All participants on the Annual Meeting program must pre-register for the meeting by May 11, 2012.

A "participant" is anyone who is listed as a paper author or co-author or who serves as presider, discussant, panelist, critic, workshop/seminar leader, discussion leader, table presider, or any other type of presenter or coordinator on any program session. Only one registration and fee payment is required from a participant. Participant pre-registration fees are non-refundable.

Sociologists who are not members of ASA must register at the Non-member rate. Special non-member rates are available for scholars outside the U.S. and persons from other disciplines. Please see the expense estimate for fee information.

Exemption from participant pre-registration is permitted in the following two cases.

  1. A non-sociologist who is invited to be a discussant on a paper session and who appears on the program only once may be exempted from paying the pre-registration fee. This exemption permits the individual to be listed on the program without registration fee payment; it does not provide a name badge nor a complimentary registration or program packet.
  2. In cases of multiple-authored papers, co-authors who will not be attending the Annual Meeting are not required to pre-register. However, the presenting co-author(s) must pre-register or the entire paper will be dropped from the program.


Audio-Visual Support

The quality of any given material depends in part on how well the material itself is communicated. The Program Committee encourages all paper presenters to increase audience interest and participation by making creative use of visual aids.

An LCD projector (for powerpoint presentations) and a screen will be provided in each session room—except for roundtable sessions. Other audio-visual (AV) equipment is available for use in paper sessions if ordered in advance.

Please note: laptops/computers not available through the ASA. Presenters should provide their own laptop for presentation. Submitting authors are offered the opportunity to order AV equipment at the time of online paper submission. Presenters should make any AV requests no later than May 13.


  • Audio (sound equipment for LCD)
  • VHS player
  • DVD player

Since roundtable and poster presentations are held simultaneously, no audio-visual equipment is supplied or permitted in those sessions.


Submission Decisions/Communicating with Organizers

Review decisions will be communicated to authors at varying times in the review process. Paper session organizers are required to notify submitting authors of the final disposition of submissions no later than March 19. Authors are reminded that Session Organizers are in fact, volunteers often juggling many hats. As a professional courtesy to the submitting authors, we ask that organizers review and complete acceptance decisions in a timely manner. Session Organizers of Regular and Section paper sessions are asked to notify authors of the status of their paper no later than February 23. Session Organizers of Roundtable sessions are asked to notify authors of the status of their paper no later than March 19. If you have not received any notification by these dates, please first check the online tracking feature in the online system.

We strongly encourage submitting authors to access the system to track the status of their own submissions. Some e-mail administrations have firewalls in place, which block some in-bound e-mails. As a result, an organizer's e-mail may not have reached the submitting author(s). Therefore, submitting authors should use the tracking feature in the system to obtain the most current status of their submission(s).

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